Job Overview

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient administrative processes, and exceptional customer support. Your energetic approach and attention to detail will help create a welcoming environment for clients, visitors, and team members alike.

This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced setting while contributing to the overall success of our organization.

Responsibilities

- Greet visitors and clients at the front desk with professionalism and enthusiasm, providing excellent customer service.
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently.
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and other computer software.
- Maintain organized filing systems—both digital and paper—to ensure quick retrieval of documents.
- Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing and record-keeping.
- Assist with clerical duties such as proofreading documents, preparing correspondence, and scheduling appointments.
- Handle incoming and outgoing mail, packages, and deliveries while maintaining a tidy reception area.
- Support medical or dental office operations by managing patient records, appointment scheduling,



and verifying insurance information as needed.
- Utilize strong organizational skills to prioritize tasks effectively in a busy office environment.
- Demonstrate excellent phone etiquette while providing customer support and addressing inquiries professionally.

Experience

- Previous office experience is preferred, especially in administrative or clerical roles within medical or dental settings.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace is essential for daily tasks.
- Experience with QuickBooks or other bookkeeping software is highly desirable.
- Strong computer skills including data entry, typing accuracy, proofreading, and familiarity with multi-line phone systems.
- Demonstrated organizational skills with the ability to manage filing systems and prioritize multiple responsibilities efficiently.
- Excellent customer service skills with a friendly demeanor and qualified phone etiquette.
- Knowledge of medical or dental office procedures such as patient record management or front desk operations is a plus.

Join us as an Office Assistant where your proactive attitude and dedication will make a real difference! We value energetic individuals eager to grow their administrative expertise while supporting our team’s success in a vibrant work environment. Pay: $28.94-$29.44 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Office Assistant (Ottawa)
🏢 AMAZ Freight
📍 Ottawa