Full-Time Office Administrator / Office Manager Position Status: Vacancy.

Tierney

Stauffer compensation model for administrative staff includes a bonus program for up to 10% of base salary. We are open to discussions of a higher salary band for a highly experienced law firm office manager. For over 40 years, Tierney Stauffer has worked with clients in the greater Ottawa and Eastern Ontario region providing legal service across multiple practice areas.

We pride ourselves on our high level of experience and integrity throughout all our client interactions and our determination in providing reliable legal advice and representation. That said, we are seeking a strong commitment locally to clients, client connections, practice building, and working closely with your colleagues in the Tierney Stauffer family. We are seeking a permanent, full-time Office Administrator to lead day-to-day office management working with a capable existing support team of financial, administrative, billing, and client intake staff.

The focus for this role is to help introduce positive new changes in technology and human resources activities (hiring, training, onboarding, and performance management). These changes include making the roles and tasks of lawyers and clerking staff easier and responding to requests and issues as required. The ideal candidate will have excellent oral communication and computer skills and must be able to multi-task and work well in a fast-paced work environment.

Knowledge of LEAP software is an asset and the ability to learn the full capabilities of various legal management software systems is essential for this role, including optimizing reporting functions.





Experience with other legal management software is highly valued as well as experience using new AI-driven support and research tools. Recruitment, onboarding, training coordination, performance management, and leave tracking for staff of the firm. Assisting clerks and lawyers with billing questions, review of WIP and accounts receivable, and assisting with central billing and collection tasks.

Interface with IT providers and a key project member or even lead for new technology implementations and migration. Coordination of general operations tasks, reception, and staff oversight. Three or more years of experience in law office administration. ~Prior work experience with legal software, including billing, trust transactions, and reporting.

Experience and high technical aptitude with new technologies, including reporting. ~ A good understanding of legal client intake and reception. ~ High English fluency in both oral and written. ~ Strong organization, communication, and relationship-building capabilities.

Experience with Trust accounts and general law firm banking. Accounting experience in a legal workplace would be a strong asset. Please note that our firm does not use automated artificial intelligence (AI) systems or machine learning algorithms to screen, score, or filter applicants for this position.

All resumes are reviewed directly by our administrative team and hiring partners. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, we will provide reasonable accommodations to applicants with disabilities at all stages of the hiring process. If you require any accommodations, adaptive materials, or communication formats during the application, interview, or assessment process, please contact Jason Hergert directly at jhergert@tslawyers.

📌 Office Coordinator Part Time (Ottawa)
🏢 Tierney Stauffer
📍 Ottawa