We are searching for an experienced Office Administrator (located in Windsor) on behalf of our client, a global Tier 1 automotive manufacturer of components and assemblies to the automotive and other industrial markets.

As Office

Administrator, you keep the site's administration running and act as the central coordinator for business travel across the whole company, supporting leadership, HR, finance, and every department. This is a hands-on, organize-everything role in a new plant. You'll own company-wide travel arrangements end to end, run front-office operations and records, coordinate vendors, and support HR and finance administration.

Serve as the primary coordinator for all business travel across the organization, including flights, accommodation, ground transportation, and visa documentation support. Manage travel for employees, visiting leadership, and technical staff, including international travel to and from China. Maintain travel records, coordinate expense documentation, and ensure compliance with company travel policies.

Liaise with travel vendors, corporate accounts, and immigration/visa support services as needed. Office operations Coordinate the daily administrative operations of the office and act as the point of contact for internal support and visitor reception. Manage incoming and outgoing mail, courier services, and office communications.

Maintain office supply inventory and coordinate procurement with approved vendors.



HR and finance administrative support Help organize invoices, receipts, and purchase documentation, and support accounts-payable and vendor documentation. Assist with expense report tracking and reconciliation, and provide documentation support during audits.

Maintain corporate documentation in line with retention policies. Support governance, information-management, and audit initiatives. You keep travel, records, and office operations accurate and on time.

You are transparent and professional in writing and in person. 5+ years of office administration experience in a corporate or manufacturing environment. ~ Diploma or degree in Business Administration, Office Administration, Management, or a related field preferred. ~ Experience managing corporate travel, preferable including international travel, an asset;

experience supporting HR or senior leadership an asset. ~ Microsoft 365 proficiency (Word, Excel, Outlook, PowerPoint); document management, ERP, or HRIS experience an asset. ~ Awareness of ISO 14001 environmental management an asset. ~ English required, Mandarin an asset for supporting bilingual staff and visiting stakeholders.

Travel: accurate, on-time, policy-compliant travel arrangements.

Office: smooth day-to-day office operations and reception.

Records: accuracy and audit-readiness of administrative records. Office-based in Windsor Occasional travel. #

📌 Overnight General Office Clerk (Windsor)
🏢 Waterford Executive
📍 Windsor