About The OpportunityOur client is a law firm located in downtown Ottawa. They are looking for an experienced and fluently bilingual Legal Assistant to join their team on a full-time, permanent basis.DutiesManage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearancesMonitor critical dates deadlines and ensure timely follow-upMaintain bring-forward systems and proactively track key milestones and deliverablesCoordinate logistics and materials for hearings, mediations, and client meetingsLiaise with legal professionals to prioritize tasks and adapt to changing deadlinesDraft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filingsPrepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of OntarioAssemble books of documents, hearing briefs, and supporting materialsDraft routine correspondence and memoranda for reviewCoordinate conflict checks and open new client matters in accordance with firm policiesMaintain accurate and up-to-date client and matter information within firm systemsOrganize and manage physical and electronic files, ensuring accessibility and compliance with recordkeeping standardsSupport client onboarding and ongoing file management processesAssist with time entry, billing preparation, and submission processesTrack and manage complex client billing requirements, including guidelines and rate structuresReview billing details for accuracy and completeness prior to submissionLiaise with Accounting and Billing teams to resolve discrepancies and support timely invoicingCoordinate meetings, travel arrangements, and related logisticsHandle correspondence, mail, courier services,



and document management tasksUtilize legal and firm software for case management, document automation, and e-discovery supportCollaborate with other legal assistants and administrative teams to ensure seamless support coveragePerform additional administrative duties as required to support legal professionals and firm operationsAbout YouThe successful candidate will have the following:Exceptional written and verbal communication skills in both French and EnglishCompletion of a recognized post-secondary Legal Assistant, Law Clerk, or related program preferred3+ years of experience in Labour/Employment Law and/or LitigationDemonstrated experience with Ontario court and tribunal processes, including HRTO proceduresStrong understanding of legal documentation, court procedures, and tribunal rulesKnowledge of Labour, Employment and Human Rights practices and processesFamiliarity with law firm systems, document management, and billing platformsWorking knowledge of Microsoft Office Suite and legal software applicationsExcellent organizational and time-management skills with the ability to manage competing prioritiesStrong attention to detail and commitment to accuracyProven ability to work independently while contributing to a collaborative team environmentStrong client service orientation and professional judgmentAbility to handle sensitive and confidential information with discretionAdaptability and willingness to learn new tools and technologiesAbout the JobSalary will depend on experience, but is likely to fall within the $55,000 to $75,000/year range. Benefits and a hybrid work option will be offered.EligibilityPlease note that all candidates must be permitted to work in Canada to be considered for this chance.#J-18808-Ljbffr

📌 Bilingual Legal Assistant - Permanent - 19234 (Varennes)
🏢 Dentons
📍 Varennes