Division: mistral General Contracting

Reports to: Project Manager

Location: Ottawa, ON

Status: Permanent, Full-Time

Salary/Wage: $60,000 - $75,000 per annum

Hours of Work: 40 hours/week

Vacancy Type: Vacant

Application Deadline: September 29, 2026

Submit to: [email protected]

Posting #: 09-MGC-2026

mistral Group builds ownership, rental, and retirement communities across Eastern Ontario, with projects in Ottawa, Brighton, Cobourg, Grafton, and Garden Hill.

Our work is guided by a single vision: to build communities where people still want to live fifty years from now. That standard shapes every decision we make, from land acquisition and planning through construction, sales, hospitality, and property management. As a fully integrated developer, we manage all of it in-house, through mistral Communities, mistral General Contracting, mistral Site Services, and Legacy Living.

Vertical integration means quality and accountability stay under one roof, across every stage of a project's life.

We hold ourselves to a high standard and grow with intention, prioritizing long-term value and treating every community as a lasting responsibility. For people who want their work to matter beyond the immediate deliverable, mistral Group is built on that same commitment.

Job Summary

Reporting to the Project Manager, the Project Coordinator plays a key role in supporting the day-to-day operations of construction projects from pre-construction through project completion. This position is responsible for coordinating project activities, monitoring schedules, supporting procurement and subcontractor management, tracking project documentation, and facilitating communication between field and office teams.

The Project

Coordinator helps ensure projects are executed efficiently, remain on schedule and within budget, and meet mistral Group's quality, safety, and operational standards.

Duties and Responsibilities:

1. Project Operations

1.1 Coordinate day-to-day project operations to support successful execution of construction activities.

1.2 Monitor project schedules, milestones, and work progress, identifying risks and escalating issues that may impact timelines or budgets.

1.3 Collaborate with Site Superintendents, Project Managers, subcontractors, and suppliers to ensure work is properly planned and executed.

1.4 Coordinate labour, equipment, and material requirements to maintain project productivity.

1.5 Support project planning by identifying operational improvements and helping resolve field challenges.

2. Procurement & Contract Administration

2.1 Coordinate procurement of materials, equipment, and subcontractor services to support project schedules.





2.2 Prepare and manage purchase orders, subcontracts, change orders, and project documentation.

2.3 Track project commitments, invoices, and costs, ensuring timely processing and accurate records.

2.4 Coordinate RFIs, submittals, shop drawings, and contract documentation.

2.5 Assist with tendering activities and subcontractor onboarding.

3. Project Controls & Reporting

3.1 Monitor project performance against schedule, budget, and key milestones.

3.2 Prepare progress reports, project updates, and forecasting information for the Project Manager.

3.3 Maintain accurate project documentation, records, and correspondence.

3.4 Support project closeout activities, including deficiencies, warranties, and turnover documentation.

3.5 Identify operational risks and recommend corrective actions where appropriate.

4. Compliance, Quality & Project Governance

4.1 Promote compliance with company health and safety policies and regulatory requirements.

4.2 Support quality assurance processes through inspections, documentation, and follow-up on deficiencies.

4.3 Ensure project documentation complies with contractual and legislative requirements.

4.4 Participate in site meetings, safety meetings, and project reviews.

4.5 Maintain confidentiality of project and client information.

5. Other

5.1. Works in a protected manner and ensures department operations are carried out in a safe manner in accordance with the Occupational Health and Safety Act, associated regulations, mistral Group of Companies’ policies, procedures, and other associated legislation.

5.2. Other related duties, as assigned.

The successful candidate will possess the following:

Education

- Degree or diploma in Civil Engineering, Construction Engineering Technology, Construction Management, or related field.

Experience

- Two (2) or more years of project coordination experience in construction or a related industry.
- Experience supporting residential, commercial, or multi-unit construction projects.

Knowledge, Skills and Abilities

- Working knowledge of construction project coordination, scheduling, and project lifecycle management.
- Excellent organizational and time management skills with the ability to manage multiple priorities and meet competing deadlines.
- Strong verbal and written communication skills,



with the ability to build effective working relationships with project teams, subcontractors, consultants, and clients.
- Demonstrated problem-solving and critical thinking skills with the ability to identify issues and recommend practical solutions.
- Ability to interpret construction drawings, specifications, contracts, and other project documentation.
- Ability to work independently and collaboratively in a fast-paced construction environment while maintaining a high level of accuracy and attention to detail.
- Demonstrates professionalism, accountability, adaptability, and a strong commitment to safety, quality, and continuous improvement.
- Proficiency with Microsoft Office Suite and construction management software, including MS Project, Bluebeam, Autodesk, or similar platforms.

A combination of education, training and experience may be considered. We thank all applicants for their interest in the posted position; however, only those selected for an interview will be contacted.

Consistent with our core values, Mistral Group of Companies is an equal opportunity employer committed to providing an inclusive, barrier-free recruitment and selection experience, and work environment. We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment process up to the point of undue hardship. If you require accommodations, please contact Human Resources ([email protected]) to make appropriate arrangements.

Please be advised that Mistral Group of Companies may use Artificial Intelligence (AI) technology at any stage of the hiring process, including screening, evaluating, and selecting qualified candidates.

Mistral Group of Companies also frequently audits resumes of internal and external applicants to validate the accuracy and trustworthiness of information provided. Falsification of information at any time throughout the recruitment process may result in disqualification. Internal applicants may be subject to discipline, up to and including termination.

Pay: $60,000.00-$75,000.00 per year

Benefits

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Work from home

Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):
- Do you have experience supporting residential, commercial, and/or multi-unit construction projects?

Education:
- Bachelor's Degree (required)

Experience:
- Project coordination: 2 years (required)

Work Location: In person

📌 Project Coordinator (Ottawa)
🏢 Mistral Group
📍 Ottawa