Real Estate Office Administrator – Join Our Top-Producing Office

We are looking for a motivated and detail-oriented Real Estate Administrator Assistant to join our high-performing office. This vital role ensures smooth daily operations, supports agents, and delivers exceptional client service. If you’re organized, proactive, and experienced in real estate administration or conveyancing, we’d love to hear from you.

Key Responsibilities

- Provide comprehensive administrative support to agents, including calendar management
- Review and ensure accuracy of contracts, transaction documents, and marketing materials
- Oversee transaction coordination from contract to close
- Maintain well-organized digital filing systems
- Track office expenses and assist with basic bookkeeping
- Handle client communication with professionalism and efficiency
- Support marketing initiatives through social media management and content scheduling
- Help improve systems, workflows, and office organization for maximum efficiency

Qualifications & Skills

- Experience in real estate administration, conveyancing, or sales support
- Ability to learn quickly and adapt to new systems, tools, and processes




- Knowledge of social media platforms (Facebook, Instagram); content creation is an asset
- Familiarity with Canva, PDF editors, Mailchimp, AI and other online tools
- Excellent written and verbal communication skills
- Strong attention to detail with superior proofreading ability
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with real estate platforms, CRM systems, and Google Workspace
- Reliable, resourceful, and able to work independently while supporting the team
- A collaborative team player with a positive, can-do attitude
- Knowledge of compliance standards, follow-up systems, and client management processes

Why Join Us? As part of our collaborative and top-producing office, you’ll play an integral role in our success. We value efficiency, growth, and shared achievements. This position offers the opportunity to grow professionally while making a meaningful impact on both our team’s productivity and the client experience.

Benefits

- Adaptable schedule
- On-site parking

Work Location: In person

📌 Real Estate Administrative Assistant (Calgary)
🏢 Viani Real Estate Group
📍 Calgary