Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts
Coordinate internal and external meetings across time zones
Prepare meeting materials, agendas, and briefing documents
Track action items and support timely follow-up
Coordinate domestic and international travel arrangements, including flights, hotels, and transportation
Prepare detailed travel itineraries
Monitor travel plans and assist with adjustments when needed
Serve as a professional point of contact for clients and external stakeholders
Support coordination of client meetings, workshops, and internal events
Assist with preparing client-facing presentations and materials
Maintain confidentiality of client and firm information
Process expenses and invoices accurately and in a timely manner
Format, edit, and proofread documents and presentations
Maintain organized digital filing systems and shared drives
Provide support and backup coverage for Executive Assistants as needed
Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office or on PTO
Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods
Help ensure smooth daily office operations and continuity of service
Support planning and coordination of Partner-led initiatives and internal meetings
Assist with leadership meetings, team sessions, and firm events
Collaborate with Operations, HR, IT, and Finance on administrative requests
Contribute ideas to improve administrative processes and workflows




Requirements
1–3 years of administrative experience (internship, co-op, or entry-level experience welcome)
Solid organizational skills and attention to detail
Ability to manage multiple tasks and shifting priorities
Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams)
Strong written and verbal communication skills
Professional demeanor and strong customer-service mindset
High level of discretion and reliability
Flexibility to adapt to front-of-house and facilities responsibilities when required
Eagerness to learn and grow within an executive support role
Core Competencies
Demonstrates strong organizational skills and attention to detail while managing multiple tasks and shifting priorities. Proficient in Microsoft 365 tools and capable of supporting executive functions, client interactions, and administrative processes.
Highest-signal resume keywords
Microsoft 365 Proficiency
Organizational Skills
Client-Facing Communication
Travel Coordination
Document Formatting and Proofreading
ATS Optimization Keywords
Hard Skills
Calendar Management
Travel Arrangement
Expense Processing
Document Editing
Meeting Coordination
Soft Skills
Attention to Detail
Customer Service Mindset
Professional Demeanor
Flexibility
Eagerness to Learn
Industry Keywords
Administrative Experience
Client Meetings
Internal Events
Confidentiality
Office Operations
Tools & Technologies
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Microsoft Teams

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📌 Junior Executive Assistant – 3 days/week in Office (Ontario)
🏢 Jobtailor
📍 Ontario