Senior Executive Assistant

We’re looking for a self-motivated individual who thrives on change and does not shy away from a challenge. No two days look the same for our team, so this person needs to be able to juggle multiple priorities and have strong decision-making and communication skills. In this role, you’ll be required to quickly gain a solid understanding of Tomlinson’s various lines of business and the players within the industry in order to effectively have an impact.

You will be responsible for the efficient and effective management of the executive administrative needs of the Chief Executive Officer and Chief Financial Officer, also you will be providing general office administration to members of the Tomlinson Leadership Team.

Vacancy Type: Replacement

Location: 100 Citigate Drive

DUTIES & RESPONSIBILITIES

Optimal calendar management (managing scheduling conflicts, sending invitations, organizing meetings)

Attend meetings, taking minutes, distribution of minutes and action item follow up

Coordinate travel arrangements

Creating or compiling summaries of meeting agendas, reports and presentation materials to ensure they are fully prepared for meetings

Review and prepare correspondences

Review approval requirements on their behalf and prepare back-up documentation where required for review

Screening and/or responding to incoming email, mail and calls

Follow-up on agenda items or assigned task with others within the company

Provide support during meetings (room reservations, catering orders, coordination with our various internal services)





Coordination and preparation for board meetings

Event coordination off-site meetings and any other strategic management meetings

Data entry or audits as required

Handling of personal administrative tasks from time to time

Administrative liaising between departments

Provide back-up administrative support on occasion for other departments

WORKING CONDITIONS

Working conditions are normal for an office setting

Work may require occasional weekend and/or evening work

EDUCATION AND EXPERIENCE

Office administration diploma preferred

2+ years of experience as an Executive Assistant

Excellent organizational skills with a strong attention to detail

Ability to take initiative as a self-starter, and multi-task in a fast-paced environment to meet deadlines

Ability to deal with confidential matters with professionalism and tact

Excellent communication skills (verbal and written)

Intermediate MS Office skills: Outlook, Word, Excel, and PowerPoint.

Experience working in SAP is considered an asset

COMPENSATION INFORMATION
The expected range for this position is $65,000 - $95,000 annually. Placement within the range is dependent on a variety of factors including qualifications and experience.

TOMLINSON OFFERS

Competitive wages

Bonus programs

Employer paid health and dental benefits

Extensive training programs and tuition reimbursement

Retirement benefits program

Family-oriented team environment-Employee discounts and other rewards programs

The Tomlinson Group of Companies encourages applications from all qualified candidates.

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📌 Senior Executive Assistant (Quebec City)
🏢 Tomlinson Group of Companies
📍 Quebec City