The Facility Projects Coordinator supports the planning and delivery of facility capital projects by coordinating scope development, design reviews, procurement activities, construction monitoring, and project close-out. The role ensures projects are completed efficiently, cost-effectively, and in compliance with organizational and regulatory requirements while supporting long-term facility needs and asset management priorities.

This is a Temporary 1 year position with the potential for extension.

KEY DUTIES AND RESPONSIBILITIES
Project Preparation (15%)

Prepares and reviews RFPs, tender documents, and scope packages for facility capital projects including renovations, expansions, lifecycle renewals, and building system upgrades.

Defines project scope and conducts design reviews, site assessments, permitting coordination, and construction administration planning, including as-built documentation requirements.

Participates in procurement processes and supports or leads the selection of architects, engineers, consultants, and contractors.

Reviews facility design drawings, technical specifications, and contract documents to ensure compliance with organizational standards and applicable codes.

Assists with the preparation of procurement documentation and supports contract award processes.

Project Execution (20%)

Supports delivery of multiple facility capital projects from initiation through construction, commissioning, and close-out, ensuring alignment with approved capital plans.

Ensures cost-effective project delivery by evaluating alternative construction methods, leveraging internal resources, and optimizing project sequencing.

Ensures all designs and construction activities comply with building codes, fire codes, OHS regulations, and municipal, provincial, and federal requirements.

Coordinates project activities including design development, procurement, construction progress monitoring, and turnover documentation.

Collaborates with internal departments (Operations, IT, Health & Safety, Corporate Services) to ensure operational needs and technical requirements are incorporated into project designs.

Researches and evaluates innovative building technologies, sustainability practices, and productive project delivery methods.

Develops communication plans including staff notifications, signage, intranet updates, and other communication mediums.

Coordinates with consultants, contractors, internal clients, and building occupants to ensure smooth project execution and minimal operational disruption.

Conducts pre-construction, progress, and post-construction meetings, verifies quantities and workmanship, and ensures compliance with tender specifications.

Responds promptly to internal customer inquiries and conducts substantial performance and final acceptance inspections, issuing required certificates.

Completes all project close-out requirements including documentation, warranty tracking, and lessons learned.

Project Monitoring, Analysis and Recommendations (25%)

Prepares and updates project schedules, charters, scope statements, work breakdown structures,



and cost estimates.

Monitors and reports on project scope, schedule, budget, and risk, identifying variances and preparing year-end projections.

Tracks construction progress and identifies schedule or cost risks throughout all project phases.Maintains accurate project records, documentation, and reporting systems, including issues logs and status updates for leadership.

Reviews project implementation and provide feedback to consultants, contractors, and internal leadership regarding quality, compliance, and performance.

Reviews and approves progress draws, change orders, and final invoices.

Supports data-driven recommendations for capital planning, infrastructure prioritization, and lifecycle renewal strategies.

Project Management (25%)

Collaborates with internal stakeholders to develop and implement asset management strategies that optimize the lifecycle of building assets.

Supports facility master planning, space utilization reviews, and long-term infrastructure planning.

Assists in assessing current and future operational space and facility requirements.

Contributes to conceptual planning for facility expansions, renovations, and infrastructure improvements.

Coordinates with departments to prioritize and sequence facility projects based on operational needs, risk, and strategic value.

Ensures compliance with corporate policies, industry standards, and best practices in facility management and construction.

Gathers and analyzes data related to building performance, asset condition, and lifecycle planning to support capital planning decisions.

Ensures all worksite and safety policies are followed and that contractors address construction deficiencies or occupant concerns.

Reviews facility-related issues (e.g., HVAC performance, drainage, accessibility) and recommends solutions through operational or capital budgets.

Coordinates with utility providers, landlords, and external agencies to support facility construction or renovation projects.

Evaluates and resolves project changes, deviations, and unforeseen conditions.

Negotiates with contractors regarding scope changes, schedule impacts, and dispute resolution in accordance with contract provisions and organizational policies.

Other Related Duties (5%)

Completes special projects as assigned by the Supervisor, Facility and Energy.

Adheres to all responsibilities outlined in the organization’s Health and Safety Management System.

Follows all corporate policies, procedures, bylaws, and values in daily work.

KNOWLEDGE, EDUCATION, QUALIFICATIONS, SKILLS, ABILITIES, AND EXPERIENCE

Municipal facility operations and infrastructure planning principles





Capital project delivery and lifecycle project methodologies

Construction administration and procurement processes

Asset management and lifecycle planning principles

Building codes, standards, and regulatory requirements

Occupational Health & Safety legislation and construction safety practices

Public sector procurement and governance frameworks

Risk management principles in capital project environments

Post‑secondary degree or diploma in one of the following:

Construction Management

Facilities Management

Project Management

Or a related discipline from an accredited institution

Strong project management, organizational, and time management skills

Analytical and problem‑solving abilities

Strong verbal and written communication skills

Ability to work with technical and non‑technical stakeholders

Ability to facilitate meetings, discussions, and coordination activities

Strong understanding of risk awareness and operational coordination

Ability to manage changing priorities and multiple concurrent projects

Strong stakeholder engagement and relationship management skills

Proficiency in Microsoft Office and project management/reporting tools

Minimum 5 years of progressively responsible experience in:

Facility planning

Operational facility projects

Minimum 3 years of experience supporting or leading project coordination activities on multi‑disciplinary teams

Experience managing multiple concurrent projects with competing priorities

Experience working with consultants, contractors, and public‑sector procurement processes

The following are considered assets or preferences in this position:

Understanding of facility condition assessments and building audits

Knowledge of construction in occupied or operational facilities (phasing/maintaining operations)

Familiarity with commissioning and operational transition processes

Awareness of emergency service, fleet, or public works operational environments

Knowledge of capital prioritization frameworks and infrastructure risk concepts

Understanding of grant funding programs for municipal infrastructure

Awareness of integrated facility security planning concepts

PMP or CAPM designation

Facility management certification (e.g., IFMA)

LEED or sustainability training

Asset management training (e.g., ISO 55000 exposure)

Construction management certification or professional development courses

Procurement or contract management training

Advanced training in project management tools or data systems (e.g., Power BI, scheduling tools)

Experience working in active/occupied operational environments during construction

Ability to interpret drawings, specifications, and technical documentation

Solid technical writing and reporting skills

Experience supporting business cases or capital justification documents

Strong negotiation skills with consultants and contractors

Experience coordinating cross‑departmental municipal projects

Ability to identify operational inefficiencies and translate into facility solutions

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📌 Facility Projects Coordinator (Alberta)
🏢 Sturgeon County
📍 Alberta