Who Can Apply?
Internal (DCC Employees) and External (General Public)

Salary Range
$51,566 - $67,035

Employment Status
Continuing

Flexible Work Option
Hybrid (3 days/week)

Security Level
Reliability

Language Requirement
English Essential

Closing Date
22/09/2026

Country
Canada

The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.

Key and Periodic Activities
The duties and responsibilities listed below are representative but not all-inclusive:

Primary

Provide daily administrative and operational support to employees at all levels of the business unit

Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements

Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)

Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Track budgets for service level agreements and training and development

Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system

Prepare year-end financials, set up files and databases for new fiscal year, archive files

Other

Take and prepare minutes of monthly meetings

Prepare purchase orders (e.g. for office supplies, furniture, service contracts)

Perform receptionist duties and act as backup for other administrative employees, as required

Other duties as assigned

General and Specific Knowledge

Administrative best practices

Accounting principles

Intermediate MS Office expertise

Records management

Formal Education And/or Certification(s) And Experience

Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent

Preferred: minimum requirements and general accounting courses and/or basic accounting experience





Abilities

Use applicable computer software and operating systems

Manage multiple deadlines and priorities

Demonstrate attention to detail

Development and Leadership

Provide functional advice and guidance to employees

Occasionally coordinate work of other administrative staff in business unit

Working Conditions

Typical office environment with occasional travel

Check Out Your Benefits
Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best perks packages valued at between 25 and 30% of your salary.

Your Package Includes
Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums

$400 wellness allowance to help cover expenses such as a gym membership

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance

Enhanced inConfidence employee and family assistance program

Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks

Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension

Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process . Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance,



you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening .

Required

criminal record checks

reference checks

previous employment

open source checks

credit/financial status

DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.

Be part of a diverse and inclusive workplace!

Roles at DCC will require security at various levels including Reliability, Secret, Top Secret and for Canadian Eyes Only (proof of Citizenship required). While we welcome applications to our roles who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information, selection will depend on the specific role’s requirements.

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community.

DCC’s goal is to provide barrier-free access to employment opportunities and workspaces for employees and candidates. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, accessible meeting rooms or other accommodations), please let us know and we will work with you to meet your needs. Should you require accommodation, please email [email protected].

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📌 Administrative Assistant (Newfoundland and Labrador)
🏢 Defence Construction Canada
📍 Newfoundland and Labrador