Position Summary The Staff Accountant is responsible for supporting the day-to-day accounting functions of the organization, with primary responsibility for Accounts Payable and Accounts Receivable activities. This role ensures that financial transactions are processed accurately and on a timely basis while assisting with month-end close, account reconciliations, and financial reporting.

The Staff

Accountant works closely with internal departments, vendors, customers, and the Accounting Manager to maintain the integrity of financial records and support efficient business operations.

Key Responsibilities

Accounts Payable

- Review, code, and process vendor invoices.
- Ensure invoices are approved and entered accurately and on a timely basis.
- Prepare and process weekly payment runs.
- Reconcile vendor statements and resolve discrepancies.
- Maintain vendor records and supporting documentation.
- Respond to vendor inquiries regarding payments and account balances.
- Assist with year-end audit requests related to accounts payable.

Accounts Receivable

- Generate and distribute customer invoices.
- Apply customer payments and maintain accurate customer accounts.
- Monitor outstanding receivables and follow up on overdue balances.
- Investigate and resolve customer billing discrepancies.
- Reconcile customer accounts and prepare aging reports.
- Support collections efforts while maintaining positive customer relationships.
- Assist with credit reviews and customer account setup.

General Accounting

- Prepare account reconciliations and supporting schedules.
- Assist with month-end and year-end closing procedures.
- Prepare journal entries as assigned.
- Reconcile bank accounts and credit card statements.
- Maintain fixed asset records and schedules, as required.
- Ensure accounting records are complete, accurate, and properly documented.

Reporting & Compliance





- Assist in the preparation of monthly financial reports.
- Support GST/HST filings and other regulatory reporting requirements.
- Maintain compliance with company policies and internal controls.
- Assist with external audit requests and information gathering.

Process Improvement & Administrative Support

- Identify opportunities to improve accounting processes and efficiencies.
- Maintain electronic and physical accounting records.
- Assist with special projects and ad hoc financial analysis.
- Provide support to other members of the accounting team as required.

Qualifications

Education

- Diploma or Bachelor's Degree in Accounting, Finance, or a related field.
- Working toward a CPA designation is considered an asset.

Experience

- 2-5 years of accounting experience.
- Experience with Accounts Payable and Accounts Receivable processes.
- Experience using accounting or ERP software.
- Manufacturing or distribution experience is an asset.

Technical Skills

- Proficiency in Microsoft Excel.
- Strong understanding of accounting fundamentals.
- Knowledge of Canadian payroll and GST/HST requirements is an asset.
- Experience with ERP systems and electronic payment platforms.

Core Competencies

- Solid attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to prioritize workload and meet deadlines.
- Strong communication and customer service skills.
- Problem-solving and analytical abilities.
- Ability to maintain confidentiality and professionalism.

Key Performance Indicators (KPIs)

- Timely and accurate processing of vendor invoices.
- On-time payment of suppliers.
- Accuracy of customer invoicing and cash applications.
- Maintenance of target accounts receivable aging levels.
- Completion of reconciliations by established deadlines.
- Accuracy of accounting records and supporting documentation.

📌 Staff Accountant (Wingham)
🏢 Royal Homes
📍 Wingham