Job Summary

Join our dynamic team as a Start Immediately Administrative Coordinator & Client Coordinator in a full-time role designed to energize your career! This position offers an exciting opportunity to be the first point of contact, ensuring seamless office operations and exceptional client service. We’re seeking motivated individuals who thrive in fast-paced environments, possess excellent organizational skills, and are eager to make an immediate impact.

If you’re ready to jump into a role that combines administrative excellence with client engagement, this is your chance to shine!

Responsibilities

- Greet visitors and manage front desk duties with professionalism and warmth, creating a welcoming environment for clients and guests.
- Handle multi-line phone systems, directing calls efficiently and providing excellent phone etiquette to all callers.
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software to maintain up-to-date records.
- Manage filing systems, ensuring documents are organized, accessible, and properly stored for quick retrieval.
- Assist with appointment scheduling, calendar management, and coordinating meetings or events as needed.
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.




- Provide general clerical support such as proofreading documents, managing correspondence, and supporting administrative projects.
- Maintain a clean and organized office workplace to promote productivity and professionalism.

Qualifications

- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
- Excellent computer skills with the ability to learn current software quickly.
- Prior experience in customer service roles, demonstrating effective communication and phone etiquette.
- Strong data entry skills with high accuracy; familiarity with filing systems is preferred.
- Experience working in a medical or dental office setting is a plus, including knowledge of front desk procedures and dental receptionist duties.
- Knowledge of QuickBooks or bookkeeping experience is advantageous.
- Ability to multitask efficiently in a fast-paced environment while maintaining professionalism.

Join us today to be part of a vibrant team dedicated to delivering outstanding service while supporting the seamless operation of our office! Pay: $28.00-$32.00 per hour

Benefits

- Dental care
- Extended health care
- In office parking
- Paid time off

Work Location: In person

📌 Start Immediately Administrative Coordinator & Client Coordinator - Full-time (Ajax)
🏢 Ajax Valley Dental
📍 Ajax