Total Oilfield Rentals (TOR) offers rental and transportation of drilling, completions and production equipment to the oil and natural gas industry throughout Western Canada and the United States. Our mission is to exceed customer expectations by supplying superior rental equipment, transportation services, including specialized over-dimensional hauling, and product support.

Position Summary
The Branch Administrator will report to the Senior Branch Administrator and Branch Manager. They will be responsible to coordinate and assist their assigned branch locations. They will ensure all assigned branches’ Accounts Receivable, Accounts Payable, Payroll, and Safety information is accurately captured and submitted for final processing in accordance with established company procedures. They are also the primary liaison for the Administration/Finance Department.

This position is fulltime and is based out of our Blackfalds location.

Time Commitment
5 days on, 2 days off . You may be required from time to time to work outside these hours as the need arises. Schedule may be altered at the discretion of management.

Summary of Duties(Duties may include, but are not limited to the following):

Provide administrative support for all managers, dispatchers, salesperson, shop, and field staff designated to their assigned branch locations

Liaison between each branch and head office (A/P, A/R, Payroll, HR, and Safety)

Answering the phones in a prompt, courteous and friendly manner and directing to appropriate parties

Serve visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival

personnel of visitor arrival





Maintain both outgoing and incoming mail and packages including distribution into appropriate mailboxes, interoffice mail, stamping and mail pick and drop off.

Orders all necessary office supplies through approved vendors.

Purchases any groceries, cleaning supplies, etc. for the office

Orders coffee supplies through approved vendors.

Typing up of letters, reports, etc. as requested by dispatchers, branch managers, sales, operations manager, etc.

Daily entry of all rental and truck tickets onto the shared accounting database.

Filing of tickets

Any data entries that may be required

Generating purchase orders and receiving slips for purchase invoices from within the branch

Ensuring chargebacks are correctly entered into accounting database and charged back correctly on the tickets.

Provide additional assistance when required

High school diploma or equivalent

2+ years previous administrative experience

Strong organizational and time management skills

Excellent communication and numeracy skills

Proficient in Microsoft Office, exceptional Word and Excel skills

Solid interpersonal skills

Ability to organize and coordinate administrative tasks

The desire and ability to work as part of a team, or independently with little supervision when dealing with routine matters

What We Offer

Competitive compensation package

Generous Employee Stock Savings Plan – 150% employer match contribution

Committed to employee advancement and education

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted. Total Oilfield Rentals is an equal opportunity employer.

For more information about Total Oilfield Rentals, please visit our website www.totalenergy.ca

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📌 Branch Administrator (Alberta)
🏢 Total Oilfield Rentals
📍 Alberta