Position Information

Posting Number:

ROM26-265E

Title:

Supervisor, Supply Chain (TFT 1.0 FTE)

Position Status:

Temporary Full time

Contract End Date:

11/30/2027

FTE:

1

Job Schedule:

Days

Department:

Supply Chain Management

Union:

Non-union

Site:

Royal Ottawa Mental Health Centre

Level of Police Check:

Criminal Record Check

About The Royal

As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

Our current hybrid model requires employees to work on-site three days per week. This schedule supports collaboration while offering flexibility. Please note that on-site requirements may change at any time based on operational needs.

About the Position

Reporting to the Manager, Supply Chain, the Supervisor, Supply Chain provides first-line supervision and daily operational coordination for procurement, inventory, materials management, shipping/receiving, and related supply chain services across Royal Ottawa Health Care Group sites.

Key Responsibilities

- Coordinate the day-to-day procurement of clinical and non-clinical goods, services, and equipment within delegated authority and approved procedures.
- Assign, prioritize, and monitor procurement and supply chain work to meet service standards, operational timelines, and urgent clinical requirements.
- Confirm that specifications, approvals, evaluation documentation, purchase orders, contract records, and procurement files are complete, accurate, and audit ready.
- Coordinate acquisition and implementation activities for approved capital and biomedical equipment purchases, including delivery, receiving, installation scheduling, and documentation.
- Oversee daily warehousing, shipping, receiving, distribution, and mailroom activities to support efficient materials flow across sites.
- Provide direct day-to-day supervision, operational direction, coaching, and support to assigned unionized Supply Chain staff.
- Support recruitment, selection,



orientation, onboarding, and training activities in collaboration with the Manager, Supply Chain and Human Resources.
- Apply applicable Ontario public-sector procurement requirements, in accordance with organizational policy, approval thresholds, and delegated authority.
- Support preparation of mandated reports, disclosures, audits, and annual compliance documentation.
- Monitor inventory levels, demand trends, stock-outs, excess, slow-moving, or obsolete inventory, and sole/single-source dependencies; coordinate corrective actions with clinical and operational stakeholders.
- Support product standardization and group purchasing opportunities.
- Monitor assigned operating expenses, purchase commitments, invoice exceptions, and supply chain costs against approved budgets, and report variances or concerns to the Supply Chain Manager.
- Identify and document cost saving, cost avoidance, process improvement, and waste reduction opportunities for management review.
- Compile and report operational KPIs.
- Support implementation and optimization of ERP, procurement, inventory, and warehouse management systems.

Qualifications

- College diploma or undergraduate degree in business administration, supply chain, procurement, logistics, health administration, or a related field; an equivalent combination of education and experience may be considered.
- Three to five years of progressively responsible procurement, contract administration, inventory/materials management, logistics, or related supply chain experience, including experience coordinating staff workflow or acting in a lead-hand or supervisory capacity.
- Knowledge of a Warehouse Management System.
- In-depth knowledge of procurement-related legislation and reporting requirements.
- Experience overseeing demand forecasting, inventory control,



and materials resource planning to prevent stock-outs and optimize inventory turnover in a multi-site healthcare environment.
- Strong analytical and problem-solving skills with the ability to assess urgency, operational impact, and service-continuity risk.
- Ability to interpret and apply organizational policies, procedures, delegated authorities, and established public-sector procurement requirements, while recognizing when manager, Finance, Legal, HR, or Labour Relations direction is required.
- Practical knowledge of procurement and contract-administration principles, including competitive sourcing, evaluation documentation, supplier communications, and contract tracking.
- Proven ability to collaborate effectively within multidisciplinary teams. Adept at working with clinical, administrative, and finance teams to support procurement decisions, resolve supply issues, and integrate departmental needs into sourcing strategies.
- Exceptional attention to detail and organizational skills.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and standard reporting tools.
- Effective written and verbal communication skills and the ability to work collaboratively with clinical, administrative, finance, legal, HR, and vendor stakeholders.

Language Requirements

- English level A- is mandatory in oral expression, comprehension, reading & writing. Bilingual (French/English) is considered a strong asset.

Salary Range: 47.58 to 55.16 per hour

Additional Information

- All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
- The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
- All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
- The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.

📌 Supervisor, Supply Chain (TFT 1.0 FTE) (Ottawa)
🏢 Royal Ottawa Mental Health Centre
📍 Ottawa