Your Impact at TFN Realty

TFN Realty is an award-winning, full-service brokerage that led 20% of Ontario’s pre-construction market in 2024 and was recognized as Best Sales Team by NAHB’s The Nationals

We provide a collaborative, growth-driven environment supported by advanced tools, hands-on training, and a strong reputation across pre-construction and resale. We’re looking for passionate professionals who are eager to help us shape the future of our industry.

The Transaction Administrator is essential to maintaining the smooth processing of real estate transactions, ensuring ongoing support to our agents and internal departments, and upholding our client service standards.

This role is located at our Head Office in Vaughan, ON. This posting is for a replacement position. The expected annual salary range for this role is $50,000 - $60,000 per year. This position is also eligible to participate in our short-term incentive program.

Please note the compensation information shown above is a general guideline only. Hourly rate is based upon candidate skills, experience, and qualifications, candidate’s geographical location, as well as market and business considerations.

What We Are Looking For

Your drive for excellence and entrepreneurial spirit will be cornerstones of your success. Here’s what else we’d love to see:

- 1 to 3 years of experience supporting real estate transactions, deal administration, or accounting processes.
- A bachelor’s degree or college diploma in a related field.
- Proficiency in Microsoft Suite and LoneWolf software.
- Demonstrate professionalism, discretion, and attention to detail while meeting deadlines and responding promptly to trade-related requests.
- Foster a collaborative,



team-first approach by working effectively with colleagues, demonstrating initiative and adaptability, and supporting the broader team as needed in a fast-paced environment.

You’ll Stand Out if You Bring:

- Proficiency in Broker Bay is considered an asset.

What You’ll Be Doing Each Day

- Input and process all trade-related documents in Lone Wolf and internal systems (e.g., listing agreements, APS, amendments, waivers, commissions).
- Process real estate transactions, including resale, pre-construction, and lease transactions, from deal submission through closing. Review and maintain transaction documentation, track key dates and conditions, administer commission and deposit records, and follow up to ensure all required documentation is complete and accurate.
- Ensure all transaction files meet RECO/TRESA, FINTRAC, and brokerage compliance requirements, including required documentation, record-keeping, and timely resolution of deficiencies.
- Serve as a liaison for agents, providing timely updates and administrative support to ensure smooth closing processes.
- Coordinate between agents, legal offices, cooperating brokerages, and internal departments to facilitate seamless transaction processing.
- Maintain accurate digital filing systems and assist with preparing internal reports, trust ledger updates, and commission breakdowns.




- Assist with general administrative functions as needed, including assisting the front desk during peak periods.

The TFN Realty Experience: Joining TFN Realty means joining a team that goes beyond expectations. Not only are we leaders in real estate investment performance, but we’re also invested in your personal and professional growth. We offer a competitive compensation and advantages package designed to support your success, including:

- The opportunity to collaborate with other skilled and visionary professionals.
- Organic Produce from our Community Supported Agriculture Program.
- Engaging social events throughout the year to celebrate our team.
- Recognition of achievements and milestones every step of the way.
- A company that values your time outside of work just as much as your time spent at work.

TFN Realty is an inclusive employer dedicated to building a diverse workforce. We are committed to providing accommodation throughout the recruitment and selection process for any qualified applications under the respective provincial human rights codes. Please advise a member of our team if you require an accommodation to ensure your accessibility needs are accommodated. Any information received relating to accommodation will be addressed confidentially. Notice of AI Use in Recruitment: We use AI technology and tools to support streamlining parts of our candidate screening process. Every step involving AI is reviewed and guided by our People & Culture team to ensure objectivity, equity, and compliance with our company policies, federal and provincial/state legislation and create a people-centered experience. #TFN

📌 Transaction Administrator (Vaughan)
🏢 TFN Realty Inc. Brokerage
📍 Vaughan