Data Entry Administrator Mandarin Speaking (6-Month Contract)

Location: Markham, ON
Job Type: Full-Time, 6-Month Contract (Potential for Extension)

Position Summary

We are seeking a highly organized and detail-oriented Data Entry Administrator to join our team on a 6-month contract with the potential for extension. The successful candidate will be responsible for accurately processing sales and shipment data, generating invoices and shipping documents, maintaining Salesforce records, and ensuring the accuracy of customer and order information. This position requires advanced Excel skills, excellent attention to detail, and the ability to manage high volumes of data in a fast-paced environment.

Key Responsibilities

- Process raw sales and shipment data to generate customer invoices accurately and in a timely manner.
- Process customer orders accurately and ensure timely order entry and fulfillment.
- Review and optimize customer orders to maximize shipping efficiency and ensure order accuracy.
- Prepare packing lists and other shipping documentation for customer orders.
- Upload and maintain customer, order, and shipment information in Salesforce.
- Provide documentation to customers and other external parties, coordinating the flow of information internally and externally.
- Perform accurate data entry of sales orders, shipment details, and customer information into internal systems.
- Verify data for completeness, accuracy, and consistency before processing.
- Cross-check invoices, packing lists,



and other documents to identify and resolve discrepancies.
- Prepare and maintain reports using Microsoft Excel.
- Collect and organize information from multiple data sources and prepare weekly or ad hoc reports.
- Collaborate with Sales, Logistics, Accounting, and other internal departments to ensure accurate and timely order processing.
- Maintain organized electronic records and documentation.
- Perform other administrative and data entry duties as assigned.

Qualifications

- Minimum 1-2 year of experience in a data entry, sales administration, or order processing role.
- Advanced proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, formulas, sorting, filtering, and data validation.
- Proven experience processing large volumes of data with a high level of accuracy.
- Exceptional attention to detail and strong organizational skills.
- Ability to identify discrepancies and resolve data issues independently.
- Strong analytical, problem-solving, and time management skills.
- Excellent written and verbal communication skills.
- Ability to work efficiently under deadlines in a fast-paced environment.

Preferred Qualifications

- Experience in Sales Operations, Sales Administration, Order Processing, or Customer Service is a solid asset.
- Experience using Salesforce is considered an asset.

Language Requirements

- Fluent in both English and Mandarin (spoken and written) is required.

Pay: $23.00-$25.00 per hour

Expected hours: 35.0 – 40.0 per week

Work Location: In person

📌 Data Entry Administrative Mandarine Speaking (Markham)
🏢 Team Global
📍 Markham