Overview
We are seeking a professional and organized Administrative Assistant/Receptionist to join our team. This is a maternity leave position.

This role is vital in ensuring smooth office operations, providing excellent customer service, and supporting administrative functions. The ideal candidate will have strong computer skills, office experience, and the ability to manage multiple tasks efficiently. Experience with medical or dental offices,. This position offers an chance to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Responsibilities

- Greet visitors and clients at the front desk with professionalism and courtesy
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Perform data entry and maintain accurate records
- Handle filing, scanning, and document organization to ensure easy retrieval of information
- Assist with appointment scheduling and calendar management for staff members
- Support bookkeeping tasks
- Provide customer support via phone, email, or in person, ensuring excellent service standards
- Proofread documents for accuracy and clarity before distribution




- Maintain a clean and organized reception area to create a welcoming environment
- Support clerical duties such as photocopying, faxing, and mailing correspondence

Qualifications

- Proven office or clerical experience, preferably in a medical or dental setting
- Strong computer skills
- Excellent customer service skills with professional phone etiquette
- Ability to handle multi-line phone systems efficiently and courteously
- Strong organizational skills with attention to detail and accuracy
- Ability to type quickly and proofread documents effectively
- Previous experience in a front desk or administrative support role preferred
- Knowledge of medical or dental office procedures is a plus but not required
- High school diploma or equivalent; additional administrative training is advantageous

This position is an integral part of our team dedicated to providing exceptional service while maintaining efficient office operations.

Job Type: Temporary
Contract length: 18 months

Pay: $22.00-$25.00 per hour

Expected hours: 32.0 – 40.0 per week

Work Location: In person

📌 Administrative Assistant/Receptionist Maternity Leave position (Canada)
🏢 EMBRACE ORTHODONTICS
📍 Canada