About us

ICLD Group partners with Indigenous communities, government agencies, educational institutions, and employers across British Columbia to design and deliver high-quality workforce development, education, and employment training programs.

Our programs focus on building practical skills, increasing employment opportunities, and creating pathways into post-secondary education and sustainable careers.

Position Summary

We are seeking a highly organized and detail-oriented Accounting & Procurement Administrator to support the organization's financial administration, purchasing, supplier management, and general office administration.

The successful candidate will be responsible for accounts payable and receivable support, invoicing, claims, reconciliations, procurement activities, supplier relationships, contract and documentation management, and general administrative support. This position requires strong attention to detail, financial accuracy, organizational skills, and the ability to manage multiple priorities while maintaining confidentiality and compliance with organizational policies.

Key Responsibilities

Accounting & Financial Administration

- Process AP bills and AR invoices in QuickBooks Online, including vendor/customer, GL account, class/project, tax code, and due-date coding.
- Prepare, review, and submit government-funded project claims in compliance with strict funder regulations, reporting requirements, and supporting documentation standards.
- Apply customer receipts and vendor payments against open transactions and resolve unapplied credits or payments.
- Prepare and issue client, project-related, and recurring invoices.
- Enter invoices, claims, payments, and financial transactions into applicable accounting systems.
- Perform AP/AR aging reconciliation and investigate overdue, duplicate, unmatched, or incorrectly coded transactions.
- Review facilitator and supplier invoices for accuracy, eligibility, contractual compliance, payment limits, and applicable thresholds.
- Follow up on outstanding invoices, payments, claims, and required documentation.
- Maintain accurate financial records, project/job-costing dimensions, and supporting documentation for reporting, audits, cash flow, project profitability, and Power BI reporting.
- Assist with general accounting, financial administration, and related duties as required.

Procurement & Purchasing

- Manage day-to-day purchasing activities in accordance with organizational policies and budget requirements.
- Identify, evaluate, and select suppliers based on price, quality, service, and reliability.
- Obtain and compare quotations to ensure value for money.
- Negotiate pricing, purchasing terms, and service agreements where appropriate.




- Process purchase requests, purchase orders, and procurement documentation.
- Maintain accurate procurement records and supplier databases.
- Monitor purchasing expenditures and support budget tracking.
- Coordinate with internal departments to understand purchasing requirements and timelines.
- Develop and maintain positive relationships with suppliers and service providers.
- Identify opportunities for cost savings and process improvements.
- Ensure purchasing activities comply with internal policies, approval processes, and ethical procurement standards.

Supplier & Contract Administration

- Maintain current supplier information, agreements, contracts, and related documentation.
- Track supplier contracts, pricing agreements, renewals, and service terms.
- Ensure invoices correspond with approved purchases, contracts, and agreed-upon pricing.
- Resolve purchasing and invoice discrepancies with suppliers and internal stakeholders.
- Maintain organized documentation to support financial reviews and audits.

Office Administration

- Manage routine administrative functions supporting the office.
- Maintain organized filing systems, records, and institutional documentation.
- Coordinate office supplies, equipment, and administrative services.
- Process office-related purchasing and service requests.
- Manage office maintenance and service requests as required.
- Provide general administrative support to management and staff.
- Complete miscellaneous administrative tasks to support the efficient operation of the organization.
- Maintain a professional, organized, and welcoming office environment.
- Respond to inquiries by phone, email, and in person.
- Direct inquiries to the appropriate staff member or department.
- Provide general administrative support to management and staff.
- Assist with scheduling, correspondence, documentation, and other administrative activities as required.

Qualifications & Experience

- Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
- 3+ years of experience in accounting administration, procurement, office administration, project administration, or a related position.
- Experience with Accounts Payable and Accounts Receivable.
- Experience with invoicing, reconciliations, claims, and financial recordkeeping.




- Experience managing purchasing processes and supplier relationships.
- Strong understanding of procurement processes and documentation.
- Experience working with contracts, Statements of Work, and service agreements is an asset.
- Experience with SharePoint and Smartsheet is an asset.
- Experience working with Indigenous communities is an asset.
- Experience in education, training, or skilled services is an asset.
- Strong proficiency in Microsoft Office, particularly Excel.
- Excellent written and verbal communication skills.

Core Competencies

- Attention to Detail: Demonstrates a high level of accuracy when processing invoices, purchases, financial records, and documentation.
- Financial Acumen: Comfortable working with numbers, financial information, reconciliations, invoices, and purchasing records.
- Organization: Able to maintain accurate records and manage multiple priorities and deadlines.
- Procurement & Negotiation: Able to evaluate suppliers, compare pricing, negotiate where appropriate, and make sound purchasing decisions.
- Problem Solving: Able to identify discrepancies, investigate issues, and resolve administrative, purchasing, and financial matters efficiently.
- Confidentiality: Demonstrates discretion when handling financial, HR, contractual, and organizational information.
- Communication: Communicates professionally and effectively with suppliers, staff, clients, facilitators, and management.
- Adaptability: Comfortable supporting a range of administrative and financial responsibilities as organizational needs evolve.

Position Focus The primary focus of this position is accounting administration, purchasing, procurement, and general office and administrative responsibilities. The successful candidate will be expected to maintain accurate financial and procurement records, ensure timely processing of invoices and purchases, and support efficient financial and administrative operations across the organization. Pay: $65,000.00-$75,000.00 per year

Benefits

- Dental care
- Extended health care
- On-site parking
- Vision care

Application question(s):
- Describe your experience processing AP/AR transactions, invoices, claims, and reconciliations using QuickBooks Online or a similar accounting system.
- Tell us about your experience preparing or supporting government-funded project claims, including how you ensured compliance with funder requirements and documentation standards.
- Describe your experience working respectfully with Indigenous communities, participants, or organizations, and how you would apply cultural awareness and confidentiality in an administrative or finance-related role.

Work Location: In person

📌 Accounting & Procurement Administrator (Port Coquitlam)
🏢 Com-Tech Learning Solutions
📍 Port Coquitlam