Position Overview

BC Comfort Group is seeking a detail-oriented and experienced Accounts Payable & Receivable Specialist to manage and support the day-to-day AP and AR functions of our Finance team. The primary focus of this role is accurate and timely processing of accounts payable and receivable transactions, including high-volume invoice processing, vendor and customer account reconciliations, payment and deposit recording, follow-up on account discrepancies, and maintenance of accurate financial records. The role also provides general office and administrative support as part of its broader responsibilities.

Accounts Payable & Receivable Responsibilities

· Process a high volume of accounts payable invoices accurately and efficiently.

· Code and enter vendor invoices into the accounting/ERP system.

· Match and track purchase orders against invoices and supporting documentation.

· Reconcile vendor statements and investigate discrepancies.

· Respond to vendor inquiries and follow up on outstanding invoice or payment issues.

· Prepare and maintain accurate AP records, supporting documents, and filing.

· Record daily deposits and credit card payments.

· Maintain accurate accounts receivable records and apply customer payments to the appropriate accounts.

· Assist with customer account reconciliations and follow up on outstanding balances as required.

· Respond to customer billing and payment inquiries and assist in resolving account discrepancies.

· Support month-end AP/AR reconciliation, documentation, and reporting as required.

· Assist with AP-related month-end documentation and reporting as required.

· Work closely with the Finance team and internal departments to obtain approvals and resolve discrepancies.

· Maintain confidentiality and accuracy when handling financial information.

Additional Office Support Responsibilities





· Provide reception/front-office coverage and professionally greet visitors and callers.

· Maintain the employee database and assist with attendance tracking.

· Set up and coordinate couriers and deliveries.

· Open, sort, and distribute incoming mail.

· Track business licences, renewals, and related administrative documentation.

· Maintain organized electronic and physical filing systems.

· Order and maintain office supplies.

· Maintain the postage meter and coordinate outgoing mail.

· Provide general administrative support to Finance, Operations, and management.

· Perform other ad hoc administrative duties as required.

Education & Experience

· 3+ years of Accounts Payable and/or Accounts Receivable experience, preferably in a high-volume environment.

· Previous office administration, reception, or administrative support experience is preferred.

· Post-secondary education in Accounting, Business Administration, Office Administration, or a related field is preferred; equivalent relevant experience will also be considered.

· Experience working with purchase orders, vendor invoices, statement reconciliations, payment records, and invoice discrepancies.

· Experience in construction, mechanical contracting, HVAC, building services, or a related industry is considered an asset.

· Experience with Jonas Construction software or a similar ERP/accounting system is strongly preferred.

· Strong proficiency with Microsoft Office, particularly Outlook, Word, and Excel.





Preferred Accounting Experience

· Experience processing AP in a high-volume environment, ideally approximately 2,000 invoices per month.

· Understanding of the full AP cycle, including invoice entry, coding, PO matching, approvals, vendor reconciliation, and payment support.

· Experience communicating directly with vendors regarding statements, missing documentation, discrepancies, and payment inquiries.

· Ability to identify invoice or PO discrepancies and follow through with the appropriate internal team to resolve them.

· Construction or project-based accounting experience is an asset.

Key Skills & Attributes

· Highly detail-oriented with a strong degree of accuracy.

· Excellent organizational, prioritization, and time-management skills.

· Able to multitask effectively in a rapid-paced environment.

· Able to work independently and take ownership of assigned responsibilities.

· Professional, personable, and customer-service focused.

· Strong verbal and written communication skills.

· Comfortable communicating with vendors, employees, customers, and visitors.

· Reliable, proactive, and consistent with follow-up.

· Strong computer skills and ability to learn new systems quickly.

· Additional language skills are considered an asset.

What We Offer

· Full-time, permanent employment with an established group of mechanical and building-services companies.

· Opportunity to work closely with an experienced Finance and Operations team.

· A varied role combining Accounts Payable and office administration responsibilities.

· Competitive compensation and benefits based on experience and qualifications.

Pay: $55,000.00-$60,000.00 per month

Benefits

- Company events
- Extended health care
- On-site parking

Work Location: In person

📌 ACCOUNTS PAYABLE & RECEIVABLE SPECIALIST (Burnaby)
🏢 BC Comfort Group
📍 Burnaby