We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various office software. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and maintaining accurate records.
Experience in manufacturing office settings is a plus, but not required. The position offers an opportunity to work in a professional environment where organizational skills and multitasking are essential.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry tasks using Microsoft Office and Sage to maintain accurate records
- Handle filing, document proofreading, and organization of office files to ensure easy retrieval of information
- Provide customer support by responding to inquiries and assisting clients or patients as needed
- Support bookkeeping activities, including basic bookkeeping and record reconciliation
- Assist with appointment scheduling and calendar management for staff and clients
- Support administrative tasks such as preparing correspondence, reports, and presentations
- Maintain a clean and organized workspace to promote efficiency and professionalism
Requirements
- Proven clerical or administrative experience, preferably in medical or dental offices
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Sage 50
- Strong computer skills with the ability to perform data entry accurately and efficiently
- Excellent organizational skills with attention to detail for proofreading and document management
- Experience with multi-line phone systems and front desk operations
- Ability to handle customer service interactions professionally and courteously
- Strong typing skills with a focus on accuracy and speed
- Excellent communication skills, including phone etiquette and customer support experience
This position provides an engaging opportunity for individuals looking to apply their administrative expertise in a dynamic office environment. Pay: $18.50-$23.00 per hour