Administrative Assistant |

We are seeking an energetic, highly organized, and professional individual with a strong work ethic to join our team. This position provides administrative support to the firm’s Managing Partner and Human Resources department, while acting as a key point of contact for clients, visitors, and external inquiries. The successful candidate will deliver a high level of confidential and complex administrative support, coordinate a range of day-to-day office and HR activities, and help ensure the firm operates efficiently and professionally.

Duties and Responsibilities

- Prepare engagement letters, employment agreements, HR documents, forms, presentations, and other related materials;
- Maintain HR team calendars and coordinate meetings, interviews, events, agendas, reservations, and courier services;
- Maintain organized HR filing systems and related records;
- Support the recruitment process, including preparing job descriptions, posting advertisements, screening candidates, and assisting with hiring activities;
- Support compliance with applicable federal, provincial, and local legislative requirements by reviewing legislation and assisting with adherence to requirements;
- Respond to and support external HR-related inquiries and requests;
- Manage general office organization, maintenance, supply inventory, and office equipment functionality, and coordinate IT and general building issues as required;
- Provide occasional reception coverage by greeting and assisting clients, visitors, and couriers, and managing incoming calls, emails, and general inquiries as required;
- Support internal HR initiatives and firm events by assisting with research, spreadsheet preparation and maintenance, PowerPoint presentations, report writing, and related administrative coordination as required;
- Assist the Managing Partner with special tasks and projects as needed (meeting coordination, insurance applications, document drafting,



organizing reservations, etc);
- Assist with accounts receivable reporting and payment processing;
- Prepare and issue monthly firm invoices;
- Perform other administrative duties as required from time to time.

Required Skills and Experience

- 2-3 years previous experience in an administrative role;
- Previous experience in a skilled services firm desired;
- Flexibility to work additional hours during certain periods of the year;
- Exceptional written skills with the ability to prepare professional documents;
- Strong ability in managing multiple tasks and deadlines;
- An energetic, competent self-starter looking for continuous and varying challenges;
- Ability to multitask and prioritize managing competing priorities and responsibilities at any one time;
- High degree of computer competency using Word, Excel, PowerPoint, and Outlook;
- Strong typing skills, 70+ WPM;
- High technological competence and experience working with office equipment including printers, scanner, and postage machine;
- Positive and willing attitude;
- Valid driver’s licence and vehicle are an asset;
- The ability to pass a Criminal Record Check.

A career at F.H. Black & Company offers:

- Competitive starting salary with ongoing salary review;
- 30 hour summer work weeks;
- Extended vacation policy;
- Comprehensive benefits package;
- Professional development reimbursement program;
- An opportunity to work in an unconventional, forward thinking firm of professionals;
- Opportunity for career development and advancement;
- Corporate social events.

How to Apply If you are interested in this exciting opportunity, email a copy of your resume to [email protected].

We thank all applicants in advance, however, only those individuals who best meet our qualifications will be contacted. All other resumes will be kept on file for future consideration.

Benefits

- Company events
- Dental care
- Extended health care

Work Location: Hybrid remote in Winnipeg, MB R3B 0S6

📌 Administrative Assistant (Winnipeg)
🏢 F. H. Black u0026 Company CPA
📍 Winnipeg