A busy RE/MAX broker serving Durham Region and the GTA is hiring an organized, tech-savvy Administrative Assistant. You will run the day-to-day operations – listings, paperwork, client follow-up and marketing – so the broker can focus on clients and deals. Residential, commercial and rental transactions are all part of the mix

Responsibilities

- Prepare, organize and track transaction paperwork (listing agreements, APS, amendments, waivers, FINTRAC, disclosures) and submit complete files to the brokerage on time

- Enter and maintain listings on TRREB/PropTx MLS – photos, floor plans, feature sheets, status changes

- Book showings, open houses, photographers, stagers, inspectors, lawyers and mortgage partners





- Manage the broker's calendar and client follow-ups; answer calls and emails professionally

- Maintain the CRM database and run client touch campaigns

- Create and post marketing content (social media, listing flyers, email newsletters) using Canva

- Order signs, lockboxes and print materials; handle office supplies and vendor invoices

- Pull property data (GeoWarehouse, MPAC, zoning) and assemble comparables and client packages

- Track deadlines, deposits and closings

Pay: $17.60-$20.00 per hour

Work Location: In person

📌 Administrative Assistant (Ajax)
🏢 Realtor Gajan
📍 Ajax