- Title: Data Entry

- Department : Program and Project Implementation Manager

- Duration: 3 Months (Extendable based on performance and funding)

- Workplace : Aden

- Start Date: ASAP

- Number of Employees: 1

To manage the program information system and databases for eligible children and sponsors; ensure accurate, complete, secure records and documentation; and produce reports and analysis that support decisions and payment integrity.

Terms Of Employment

Key Duties and Responsibilities

- Manage and update the program information system and databases for children, sponsors, sponsorships, and visits.

- Review and validate data and coordinate correction of missing, inconsistent, or duplicate records.

- Monitor the completeness and timely update of child files, documents, and photographs.

- Prepare periodic operational, statistical, sponsor, and donor reports within approved deadlines.

- Analyze data and produce KPIs, dashboards, observations, and recommendations for management.

- Reconcile system data with supporting and financial records and document and follow up discrepancies.

- Extract and review eligibility and payment lists with the Program Finance Officer before approval.

- Monitor visits, alerts, and suspended or resumed cases and ensure approved updates are recorded.

- Maintain secure electronic archives, version control, backups, and efficient record retrieval.

- Improve data-collection tools, procedures, and automation of recurring reports.

- Provide user support and training and monitor compliance with data-entry standards.

- Comply with child safeguarding, confidentiality, and access controls and report suspected breaches immediately.

- Perform other duties directly related to the position as assigned by the line manager.

Qualifications And Required Skills

- Education: Bachelor’s degree in Information Management, MIS, Statistics, Computer Science, Business Administration,



or a related field.

- Experience: At least two years in data management, reporting, or program information systems, preferably in humanitarian work.

Key Competencies

- Data and Database Management: Maintain accurate, complete, and current records.

- Data Entry and Validation: Identify and follow up errors, duplicates, and discrepancies.

- Data Analysis: Generate indicators, trends, and concise findings.

- Reporting: Prepare professional operational and statistical reports in Arabic and English.

- KPIs and Dashboards: Develop concise indicators and dashboards for decision-making.

- Microsoft Excel: Advanced skills in functions, PivotTables, and data cleaning.

- Document Management and Archiving: Organize files, control versions, and ensure secure retrieval.

- Accuracy and Attention to Detail: Verify consistency and source documentation.

- Coordination and Follow-up: Obtain complete and timely data and documentation.

- Problem-Solving and Process Improvement: Recommend practical quality and efficiency improvements.

- Data Confidentiality and Security: Protect child and sponsor data and follow access controls.

- Time Management: Prioritize tasks and meet reporting deadlines.

- Language: Fluent in both written and spoken Arabic , Very good proficiency in written, spoken, and reading English.

- Photo Editing: Valuable knowledge of Adobe Photoshop or equivalent for report images without altering authenticity.

- Report Formatting: Proficiency in Microsoft Word and professional formatting of text, tables, and images.

Ethics And Professional Practice

Pure Hands is committed to upholding the humanitarian principle of "Do No Harm" and ensuring that child safety is paramount across all its activities. Pure Hands enforces a Child Protection Policy and implements all necessary measures to ensure that only individuals suitable for working with vulnerable people—particularly children—join the organization

📌 Data Entry (Aden)
🏢 Yemen HR Consulting
📍 Aden