Event Facilitator & Note Taker – Operator Town Hall Meeting | Part-Time, Contract

Saturday, September 26, 2026

Job Summary

We are seeking an energetic and detail-oriented Event Facilitator & Note Taker to support our upcoming Operator Town Hall Meetings. This part-time, contract role is vital in ensuring seamless event facilitation and accurate documentation for our operators under York Region Transit (YRT) and the Toronto Transit Commission (TTC). The ideal candidate will possess excellent communication skills and strong writing ability to serve our operator community effectively.

You will be responsible for facilitating discussions, capturing comprehensive notes, and ensuring all proceedings are accurately recorded to support organizational transparency and operator relations.

Care Accessible Transportation is hosting two Town Hall sessions in one day, giving drivers from Toronto 1 Taxi and Care Accessible Transportation the chance to speak directly about their concerns, so we can strengthen operator relations and resolve issues that matter to them.

The Schedule

- Session 1: 10:00 AM – 12:00 PM — Toronto 1 Taxi operators
- Session 2: 1:00 PM – 3:00 PM — Care Accessible Transportation operators

Must be available for the full day, both sessions.

Duties

- Facilitate engaging and inclusive Town Hall Meetings, encouraging participant interaction and managing event flow
- Accurately take detailed notes during meetings, capturing key discussions, concerns, decisions, and action items
- Ensure clear and effective communication among operators, dispatch/management, and organizers throughout the event
- Maintain organized records of meeting notes, transcripts,



and related documentation for follow-up
- Assist with setup and technical operation of audio-visual equipment to ensure smooth proceedings

Skills

- Excellent writing skills with the ability to produce clear, concise meeting notes and reports
- Exceptional verbal communication skills to engage diverse audiences confidently
- Proficiency in typing quickly and accurately for real-time note-taking
- Strong organizational skills to manage documentation and follow-up items
- Familiarity with transportation or dispatch operations is a plus but not required

Why Care Accessible Transportation? We provide accessible transportation services in partnership with York Region Transit (YRT) and the Toronto Transit Commission (TTC), and our operators — across both networks — are the backbone of that service. Join us in creating a dynamic environment where your facilitation talents help foster meaningful operator dialogue. This paid position offers a unique opportunity to contribute to community engagement while applying your facilitation and documentation skills.

The Details

Job Type: Part time / Contract

Date: Saturday, September 26, 2026

Location: 1 Steinway Blvd, Unit 4, Etobicoke, ON M9W 6H9

Pay: [$/hour] or [Flat rate: $]

To Apply

Submit your resume and a brief note of interest.

Application question(s):

- What experience do you have both facilitating and documenting group discussions?
- Are you available for the full day on September 26, 2026 (both sessions)?
- Have you worked in transportation, dispatch, HR, or a related field before?

Care Accessible Transportation is an equal opportunity organization.

Benefits

- On-site parking

Work Location: In person

📌 Event Facilitator & Note Taker – Operator Town Hall Meeting | Part-Time, Contract (Etobicoke)
🏢 Care Access
📍 Etobicoke