Job Type: Full-time, In-Person x5 days a week

Location: Curtain Call Inc, 1238 Aimco Blvd, Mississauga

Role Overview

Curtain Call Inc. is looking for an experienced, highly organized, and proactive Executive Assistant to support the Owner of the company directly.

This is a hands-on role supporting a busy business owner with both professional and personal responsibilities. We are looking for someone who anticipates needs, takes initiative and follows through. The ideal candidate is detail-oriented, resourceful, dependable, and comfortable managing multiple priorities in a fast-paced workplace.

About Curtain Call

Curtain Call is Canada's most recognized creative fabric provider. Our team collaborates with designers, producers, and set managers to manage all levels of design, production, installation, and transportation of soft goods. We are known for our outstanding attention to detail and design. We enjoy researching and developing new, innovative solutions that are both on point and on budget for any performance or industry event.

Key Responsibilities

- Manage the Owner’s calendar and schedule, including meetings, appointments, calls, commitments, and follow-ups
- Manage and prioritize the Owner’s email inbox, phone calls, and messages, responding or coordinating on her behalf as appropriate
- Attend meetings with the Owner as required, take detailed meeting minutes, and provide clear summaries of key discussions, decisions, and next steps
- Track action items resulting from meetings, delegate tasks to the appropriate team members as directed, and follow up to ensure tasks are completed on time




- Maintain oversight of outstanding tasks, deadlines, and commitments, proactively following up with the Owner and team members to keep priorities moving forward
- Coordinate business and personal travel, including flights, accommodations, transportation, and itineraries
- Organize and reconcile receipts, expenses, records, and other documentation
- Communicate and coordinate with employees, clients, vendors, and other contacts on behalf of the Owner
- Assist with personal administrative tasks as required
- Take on additional responsibilities as priorities and needs evolve

Qualifications

- Previous Executive Assistant experience is required, preferably supporting a business owner, executive, or senior leader
- Strong working knowledge of Microsoft Office Suite, Microsoft Teams and Zoom
- Exceptional organizational and time-management skills
- Strong attention to detail and ability to keep track of multiple moving pieces
- Highly proactive and able to anticipate needs rather than waiting for direction
- Strong problem-solving skills and ability to use good judgment independently
- Excellent written and verbal communication skills
- Comfortable working in a fast-paced, hands-on environment
- Able to prioritize effectively when multiple requests or deadlines compete for attention

Schedule: Monday-Friday, 8am to 5pm Pay: $60,000.00-$75,000.00 per year

Benefits

- Dental care
- Vision care

Application question(s):
- This role is 5 days a week in-person, with no remote option, are you okay with this?

Language:
- English (required)

Work Location: In person

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