Now, if you were to come on board as our Facility Coordinator, we’d ask you to do the following for us:

· Responsible for site Facilities tasks, requests, and issues; main point of contact for the client, employees, visitors, vendors, contractors, and the landlord’s representatives.

· Job Safety review with Contractor/employees.

· Develop protected work plans.

· Manage onsite administrative and custodial team.

· Document using Computerized Maintenance Management Software (CMMS) or the work ticketing system.

· Ensure maintenance work is documented adequately on CMMS and service reports are logged.

· Work closely with and oversee vendors, contractors, and landlord representatives to successfully execute cleaning, maintenance, and repair requests on building systems, furniture, and office equipment.

· Ensure a high standard of office appearance is maintained in the areas and that all policies and processes are followed.

· Perform frequent facility inspections, including documenting findings and tracking issues through resolution.

· Be on-call for possible after-hours site emergencies and available for after-hours scheduled maintenance and repair of various equipment and systems.

· Lead the client-sponsored events as needed.

· Onboard new hires. Develop and update the standard procedures for the site.





· Ensure that the budgets for the account are being tracked and met.

· Process invoices and ensure proper cost center coding.

· Maintain expense trackers, financial forecasting, etc.

· Maintain the tracking of purchase orders, invoices, etc., for the account.

· Track and report workspace assignments and conference room usage; manage and update the space utilization program.

· Maintained emergency and evacuation programs, including emergency response teams and site crisis management.

· Other duties as assigned by the management/client.

Minimum of 4 years of facility front-line customer service experience, plus overseeing the maintenance and repair of building systems and office equipment or an equivalent combination of experience and training that provides the required knowledge, skills, and abilities in a demanding, fast-paced environment.

· Knowledge of Facilities management systems, including Computerized Maintenance Management Software (CMMS) and facilities systems such as plumbing, HVAC, and Electrical.

· Post-secondary education

· Experience leading others and being accountable for their actions.

· Excellent interpersonal and communication skills (verbal and written). Be able to develop and enhance partnerships with the client.

· Proficient in Microsoft Office: Excel, Word and PowerPoint.

📌 Facility Coordinator (Contract) (Toronto)
🏢 ESFM (CCSSL Eurest)
📍 Toronto