About Butterfield & Robinson For more than 60 years, Butterfield & Robinson (B&R;) has been designing and delivering extraordinary active travel experiences for discerning travellers around the globe. Founded in Canada and proudly independent, B&R; has built its reputation on blending adventure with luxury, pairing the world’s most inspiring destinations with unmatched hospitality, attention to detail, and cultural immersion.

Why This Role Matters

Butterfield & Robinson’s reputation rests on precision,and that includes the numbers behind every trip. Accurate, well-maintained trip financials allow our planners and guides to deliver seamless experiences in the field and allow the business to make confident decisions. The Finance Administrator keeps that information clean, current and reliable all year round.

Position Overview

Reporting to the Chief Financial Officer, the Finance Administrator provides day-to-day administrative support to the Finance team, with a focus on the maintenance and integrity of trip-related financial records. The role touches invoicing, expense and cash-advance reconciliation, supplier payments and data entry, and suits someone who takes genuine satisfaction in getting the details right.

Key Responsibilities

- Enter invoices for trip-related and overhead costs




- Verify the accuracy of trip financials in CRM.
- Review, reconcile and verify guide expense reports
- Reconcile cash advances with guides
- Track pending guide expense reports and report on their status
- Keep vendor payment information accurate and up to date
- Process supplier payments per the established schedule
- Prepare and reconcile the payment register
- Enter financial transactions into the accounting system
- Make bank deposits
- Provide ad hoc support to the Finance team as needed

Essential Skills, Qualifications and Experience

- Administrative experience in an office environment
- Proven accuracy in data entry
- Experience with modern financial systems.
- A completed or in-progress business degree or diploma is preferred
- Bookkeeping, hotel or tourism experience is an asset, though not required

Skills and Characteristics

- Meticulous organizational skills and the ability to juggle competing priorities
- Exceptional attention to detail — a perfectionist about follow-through
- Logical, critical thinker who asks questions when something doesn’t add up
- Enthusiastic, skilled and collaborative approach
- Strong computer skills, including Microsoft Word, Excel and Outlook

📌 Finance Administrator (Toronto)
🏢 Butterfield u0026 Robinson
📍 Toronto