KP Books Co. provides transaction management and bookkeeping support to real estate brokerages across Ontario. We are looking for an experienced Real Estate Deals Administrator who is fluent in Mandarin and English to provide freelance/contract support for one of our brokerage clients.

This role is ideal for someone who currently works independently or has previous experience working within an Ontario real estate brokerage and is looking for additional flexible contract work.

Responsibilities

- Process residential real estate transactions from firm deal through closing
- Enter and maintain transactions in Lone Wolf Back Office
- Review Agreements of Purchase and Sale, leases, amendments, waivers and related trade documents
- Prepare and review commission information and trade records
- Process agent commissions and applicable deductions
- Communicate with agents and brokerage staff regarding transaction documentation
- Assist with deal-related inquiries in both Mandarin and English
- Ensure transaction files are complete and compliant with brokerage procedures
- Assist with other deal administration tasks as required

Requirements
- Fluent in Mandarin and English
- Previous experience working as a Deals Administrator, Conveyancer, Deal Secretary or similar role within an Ontario real estate brokerage
- Hands-on experience with Lone Wolf Back Office is strongly preferred
- Strong understanding of Ontario real estate transactions, including sales and leases




- Experience reviewing real estate transaction documentation and commission calculations
- Strong attention to detail and organizational skills
- Comfortable working independently and remotely
- Able to manage deadlines in a transaction-driven environment

Experience with SkySlope, TransactionDesk/Authentisign or similar real estate transaction management platforms is considered an asset.

Contract Structure

This is a freelance/independent contractor position rather than a full time employee role. Work volume may vary depending on the number of transactions being processed.

We are particularly interested in hearing from experienced real estate administrators who currently provide freelance services or who are interested in taking on additional contract work.

To Apply

Please include a brief description of:

- Your experience working with Ontario real estate brokerages
- Your experience with Lone Wolf Back Office
- Your experience processing sales and lease transactions, including preconstruction
- Your level of fluency in Mandarin and English
- Your current availability
- Your preferred hourly rate

Only applicants with previous real estate deal administration experience will be considered. Pay: $25.00 per hour

Expected hours: 15.0 per week

Benefits

- Flexible schedule

Education:
- Secondary School (required)

Experience:
- Lone Wolf: 3 years (required)

Language:
- Mandarin (required)

Work Location: Remote

📌 Freelance Real Estate Deals Administrator – Mandarin Speaking (Toronto)
🏢 KP BOOKS
📍 Toronto