We are seeking a highly organized, detail-oriented, and proactive Marketing Coordinator to support the day-to-day execution of marketing initiatives across our retail store network.

The Marketing Coordinator will be responsible for coordinating marketing communications, managing store requests, supporting events and promotions, maintaining online listings and website content, coordinating marketing materials and shipments, and ensuring marketing programs are executed accurately and on time.

This role is ideal for someone who is organized, resourceful, comfortable managing multiple priorities, and enjoys working in a fast-paced retail environment. The successful candidate will work closely with the marketing team, store teams, mall management, vendors, and other internal departments

Key Responsibilities

1. Internal & External Communications

- Act as a key point of contact between the Marketing Department and retail stores.
- Communicate marketing initiatives, promotions, deadlines, and updates to store teams.
- Coordinate communications with mall management and property teams regarding marketing opportunities, promotions, signage, events, and store requirements.
- Respond to store and field team inquiries and ensure requests are directed to the appropriate team member when required.
- Maintain clear and timely communication with vendors and external marketing partners.

2. Google Business Profile / Listing Management

- Manage and maintain Google Business Profiles/listings for retail locations.
- Ensure store information—including hours, addresses, phone numbers, websites, and other details—is accurate and up to date.
- Coordinate updates for new stores, relocated stores, temporary closures, and permanent closures.
- Monitor listings for issues and coordinate resolution when required.
- Support efforts to maintain accurate and consistent online store information across locations.

3. Website Updates & Maintenance

- Coordinate routine website updates and maintenance.
- Update store information, promotions, locations, banners, content, and other marketing-related information as required.
- Ensure website content is accurate, current, and aligned with current promotions and campaigns.
- Identify website issues and coordinate with internal teams or external providers to resolve them.
- Conduct regular checks to ensure key website information is functioning and displaying correctly.

4. Store Requests & Support

- Manage incoming marketing requests from stores and prioritize based on urgency and business needs.
- Coordinate requests for signage, promotional materials, print materials, digital assets, events, and other marketing support.




- Maintain a tracking system for store requests and ensure requests are completed within appropriate timelines.
- Communicate updates and expected timelines back to store teams.
- Identify recurring store needs and recommend opportunities to improve processes.

5. Event Coordination

- Support the planning and execution of corporate, retail, promotional, and community events.
- Coordinate event logistics including materials, signage, promotional items, vendors, shipping, setup requirements, and timelines.
- Communicate event details and requirements to participating stores and staff.
- Coordinate with mall management and external partners when required.
- Assist with post-event follow-up and organization of event materials.

6. Social Media Coordination

- Assist with the day-to-day management of company social media channels.
- Schedule and publish approved social media content.
- Coordinate promotional posts, store content, campaigns, and announcements.
- Ensure posts are accurate, timely, and aligned with brand guidelines.
- Assist with maintaining the social media content calendar.
- Coordinate with stores to gather relevant content and information when required.
- Monitor comments, messages, and engagement and escalate issues when necessary.

7. Compliance Software Management

- Manage and maintain the company's marketing/compliance software and platforms.
- Ensure store information, users, tasks, campaigns, and required documentation are kept current.
- Monitor completion of required marketing/compliance activities across stores.
- Follow up with stores on outstanding requirements.
- Generate or maintain reports to track completion and compliance.
- Coordinate with software providers regarding technical issues, updates, and support.

8. Marketing Shipping & Logistics

- Coordinate the shipment of marketing materials to stores and other locations.
- Prepare shipping requests and track deliveries.
- Coordinate with shipping providers and vendors to resolve delivery issues.
- Maintain accurate records of shipments and associated costs.
- Coordinate and process invoices related to marketing shipments.
- Ensure materials arrive at stores according to campaign and promotional timelines.

9. Print Material Organization & Distribution

- Maintain an organized inventory of marketing and print materials.




- Coordinate the printing of marketing collateral as required.
- Organize and distribute print materials to stores based on campaign requirements.
- Track quantities, inventory levels, and distribution.
- Ensure stores receive the correct materials and quantities within required timelines.
- Coordinate disposal or replacement of outdated materials when necessary.

10. New Store Opening Support

- Coordinate marketing materials and requirements for current store openings.
- Prepare opening checklists to ensure all required marketing materials are ready.
- Organize signage, print materials, promotional items, displays, and other marketing assets.
- Coordinate shipping and delivery of opening materials.
- Work with store teams, mall management, vendors, and internal departments to ensure opening requirements are completed on time.
- Maintain a standardized new-store-opening process and checklist.

11. Marketing Administration

- Maintain accurate records of invoices, claims, payments, and supporting documentation.
- Follow up with vendors and partners regarding outstanding invoices and payments.
- Assist with tracking marketing expenses and budgets.

Qualifications & Skills

- 1–3 years of experience in marketing, retail marketing, administration, coordination, or a related field.
- Experience working in a retail or multi-location environment is an asset.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple projects, deadlines, and requests simultaneously.
- Strong follow-up skills and ability to hold tasks and stakeholders accountable.
- Comfortable communicating with store managers, employees, vendors, mall management, and external partners.
- Proficiency with Microsoft Office/Google Workspace.
- Experience with website content management systems is an asset.
- Experience managing Google Business Profiles is an asset.
- Experience with social media platforms and scheduling tools is an asset.
- Experience with invoicing, expense tracking, or claims administration is an asset.
- Ability to work independently while also collaborating effectively with a team.
- Strong problem-solving and communication skills.
- Comfortable working in a fast-paced environment where priorities can change quickly.

Job Type: Full-time Pay: $40,000.00-$45,000.00 per year

Benefits

- Company events
- On-site parking
- Store discount

Ability to commute/relocate:
- Woodbridge, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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