Job Summary

We are seeking a dynamic and organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative tasks are handled efficiently and professionally. Your energy and attention to detail will help create a smooth workflow, support our team, and enhance the overall office environment.

This position offers an exciting opportunity for someone with robust organizational skills, excellent communication abilities, and a passion for providing exceptional customer support. Whether managing clerical duties or assisting with bookkeeping, your contributions will be instrumental in maintaining a productive and welcoming workplace.

Responsibilities

- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software tools
- Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents
- Provide exceptional customer service by addressing inquiries promptly and courteously via phone or in person
- Assist with basic bookkeeping functions using QuickBooks and handle invoicing, billing, and record reconciliation
- Support medical or dental office activities by managing appointment scheduling, patient records, and insurance documentation (if applicable)
- Proofread correspondence,



reports, and other documents to ensure clarity and accuracy while adhering to organizational standards

Qualifications

- Proven clerical experience with strong office skills including filing, data entry, and document proofreading
- Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and computer skills necessary for efficient task management
- Experience working at a front desk or handling multi-line phone systems with excellent phone etiquette
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Previous customer service experience with a friendly demeanor and problem-solving mindset
- Knowledge of medical or dental office procedures is a plus but not required; relevant experience such as dental receptionist or medical office experience is highly valued
- Ability to type quickly while maintaining accuracy; attention to detail is essential for proofreading and recordkeeping
- Basic bookkeeping skills including familiarity with bookkeeping software like QuickBooks are preferred

Join us in creating an efficient, welcoming office environment where your organizational talents and proactive attitude can shine! We value energetic professionals dedicated to supporting our team’s success through excellent administrative service. Pay: $17.00-$20.00 per hour

Work Location: In person

📌 Office Administrative Assistant (Calgary)
🏢 1615440 AB
📍 Calgary