About Us

At Advanced Autonomics, we specialize in cutting-edge automation and innovative technology solutions. Located in Kingston, Ontario, our team is dedicated to delivering excellence for our clients.

We are looking for an energetic, organized, friendly, and professional Office Assistant to join our team and help keep our operations running smoothly.

Position Overview

As an Office Assistant, you will be the welcoming voice of Advanced Autonomics and an important part of keeping our office organized and efficient. You will support daily communications, coordinate deliveries and schedules, organize events, assist with research, and help track grant opportunities for both our company and clients.

Key Responsibilities

- Communication & Front Desk: Answer phone calls, respond to inquiries, and communicate professionally with clients, vendors, and partners.
- Office Administration: Organize files, manage correspondence, maintain office supplies, and provide general administrative support.
- Coordination & Logistics: Coordinate deliveries, shipments, supply orders, scheduling, and project timelines.
- Event Planning: Organize company events, team functions, client meetings, and other business activities.
- Grant Support: Research grant opportunities and assist with preparing, tracking, and documenting grant applications.
- Research & Business Support: Conduct research and assist with preparing information, reports, and business documents.
- General Team Support: Assist team members with daily tasks, organization, follow-ups, and other administrative needs.

Qualifications & Skills

- Experience:



Minimum 3 years of relevant experience, preferably in a small business, office, administrative, or similar environment.
- Communication: Excellent verbal and written communication skills with a friendly and professional phone presence.
- Organization: Strong multitasking abilities, attention to detail, and effective time-management skills.
- Technology: Comfortable using Microsoft Office, Google Workspace, email, spreadsheets, and calendar management tools.
- Canva & Design: Basic knowledge of Canva and the ability to create or edit simple presentations, documents, graphics, and promotional materials.
- Research & Writing: Strong research and writing skills; experience with grant research or applications is an asset.
- Microsoft Office: Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
- Problem-Solving: Proactive, resourceful, and able to handle tasks independently while knowing when to ask for assistance.

How to Apply If you are an organized, people-oriented qualified who enjoys working in a fast-paced and innovative environment, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your availability (Full-Time or Part-Time) to:

[email protected]

Please use “Office Assistant Application” as the subject line.

Advanced Autonomics is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $21.00-$25.00 per hour

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Office Assistant — Full-Time or Part-Time (Kingston)
🏢 Advanced Autonomics
📍 Kingston