This competition is open to all applicants, however internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of 2 years.

Location - This role is primarily in-person at North Campus Edmonton, with potential flexibility for some remote work.

The Dianne and Irving Kipnes Health Research Institute is seeking a highly organized and collaborative Operations Coordinator to join our growing team. This role offers an opportunity to contribute to the development of a recent multidisciplinary health research institute, providing administrative, operational, communications, and engagement support across a diverse range of activities. Working with Institute leadership, researchers, program teams, and partners, the successful candidate will provide support for day-to-day Institute operations and Institute initiatives, help coordinate events and engagement activities, support communications and membership engagement, and contribute to building a connected and collaborative research community.

Responsibilities

- Provide day-to-day administrative and operational support for the Institute, its leadership, program areas, initiatives, communications, events, research activities, and special projects.
- Coordinate meetings, events, workshops, engagement activities, and other initiatives, including scheduling, materials, logistics, participant coordination, and follow-up.
- Support communications, outreach, and engagement, including website and social media content, newsletters and other communications materials, working collaboratively with Institute leadership and program teams and with the College of Health Sciences Communications Team.
- Support the recruitment, onboarding, and ongoing engagement of Institute members, including member communications, records and information, events, networking opportunities, and other activities that help build a connected community.
- Support financial and administrative processes, including purchasing, expenses and reimbursements, travel, onboarding, records management, correspondence, and effective administrative processes and systems.
- Assist Institute leadership and program teams with monitoring, reporting, and documentation related to Institute and program activities, membership, research outputs, partnerships, events, and impact.

Qualifications

- Post-secondary diploma or degree in administration, communications, marketing, business, or a related field (or equivalent combination of education and experience), with 3–5 years of relevant experience; experience in an academic, research, health, or public-sector environment is preferred.
- Experience providing administrative and operational support, including coordinating meetings and events,



supporting leaders, and assisting with financial and administrative processes.
- Experience supporting communications and engagement, including digital and social media content; basic graphic design and website experience are assets.
- Excellent communication, interpersonal, organizational, and time-management skills, with strong attention to detail and the ability to manage multiple priorities.
- Demonstrated initiative, sound judgment, adaptability, discretion, and ability to work independently and collaboratively with diverse stakeholders.
- Proficiency with Microsoft Office and Google Workspace and the ability to learn new systems and digital tools, including appropriate use of generative AI.
- Knowledge of academic/research environments and the University of Alberta or Alberta health research ecosystem is an asset.

Application Instructions Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process,



please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

The College of Health Sciences unites the University of Alberta’s health-focused faculties and schools to enable a new level of interdisciplinary research and teaching that advances human health and wellness across individual, community, and global contexts. By fostering collaboration across disciplines, the college supports innovative, large-scale research initiatives and integrated educational programs that span the full continuum of care and health promotion.

The college includes the Faculty of Kinesiology, Sport, and Recreation, the Faculty of Rehabilitation Medicine, the Faculty of Nursing, the Faculty of Pharmacy and Pharmaceutical Sciences, the School of Public Health, and the Faculty of Medicine & Dentistry. Together, these units drive excellence in health sciences education, research, and clinical innovation, supporting the university’s broader mission to lead in discovery, learning, and the advancement of societal well-being for the decade ahead and beyond.

📌 Operations Coordinator (Edmonton)
🏢 University of Alberta
📍 Edmonton