We are seeking an experienced and capable Senior Office Administrator to join our team at our Ponoka Head Office.

This is a hands-on administrative position supporting several areas of our agricultural operations, including payroll and human resources administration, bookkeeping and administrative support.

The successful candidate will be organized, dependable and comfortable managing a variety of responsibilities and priorities. This position is well suited to someone who enjoys being a key part of a busy office and working with employees, producers, customers and management.

Key Responsibilities

Bookkeeping & Administration

- Provide bookkeeping and administrative support for cattle feedlot operations.
- Enter and maintain accounting and operational information.
- Assist with accounts payable and accounts receivable.
- Process invoices, payments and supporting documentation.
- Assist with bank and account reconciliations.
- Maintain organized financial and operational records.
- Support cattle-related recordkeeping and reporting.
- Assist management and accounting personnel with month-end and year-end information requirements.

Payroll & Human Resources

- Coordinate and process payroll information accurately and on schedule.
- Maintain employee records and payroll documentation in a digital environment.
- Assist with employee onboarding and offboarding.
- Prepare and maintain employment documentation and personnel files.
- Complete Records of Employment and other payroll-related requirements.
- Complete T4s, T5s, WCB Reporting and BC EHT Reporting
- Support management with day-to-day HR administration.
- Respond to routine employee payroll and administrative questions.
- Maintain confidentiality of payroll and employee information.

General Administration

- Provide senior-level administrative support to the Ponoka Head Office.
- Assist with document preparation, filing, data entry and record management.




- Communicate professionally with producers, customers, employees, suppliers and other business contacts.
- Assist with special projects and administrative requirements across the organization.
- Identify opportunities to improve administrative processes and organization.
- Provide backup and additional office support during busy periods.

Duties and responsibilities may evolve based on operational requirements and are not limited to those listed above. Qualifications & Experience The ideal candidate will have:

- 5+ years of progressive payroll, administrative and bookkeeping experience.
- Strong organizational skills and attention to detail.
- Experience with payroll for hourly and salaried employees in multiple locations.
- Practical bookkeeping and accounting knowledge.
- Strong computer skills and confidence learning new systems.
- Experience with Sage Payroll and QuickBooks Online or other software is an asset.
- Experience with MS excel is an asset.
- Strong written and verbal communication skills.
- The ability to manage multiple responsibilities and changing priorities.
- Sound judgment and discretion when working with confidential employee and financial information.
- The ability to work independently while also contributing as part of a team.

Experience in agriculture, livestock, feedlot operations, livestock markets or agricultural finance would be considered a strong asset.

What We're Looking For

Above all, we are looking for someone who is reliable, organized and takes ownership of their work.

This role requires a person who can move comfortably between payroll, people, bookkeeping and general administration; someone who follows through, keeps valuable records and understands that strong administration is an important part of keeping agricultural operations running smoothly.

The position is based on-site at our Ponoka Head Office.

Ability to commute/relocate

- Ponoka, AB: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

📌 Senior Office Administrator (Ponoka)
🏢 Vold Jones u0026 Vold Auction Co
📍 Ponoka