Vacancy Type: Permanent Reporting to the Supervisor, Operations Administration & Locates within the Parks, Forestry and Environment Division, you’ll play a vital role in supporting the people and operations responsible for caring for our city’s parks, forests, and natural spaces. As a key member of a f ast-paced, team-oriented, and purpose-driven team, you’ll bring your exceptional organization, attention to detail, and advanced computer skills to a role where your work has a direct impact. From keeping day-to-day operations running smoothly to providing timely, accurate, and proactive administrative support, you’ll help enable Parks and Forestry teams to focus on the work that matters most to our community.

Working closely with a dedicated divisional administrative team, you’ll be a trusted partner who keeps information moving, supports effective decision-making, and helps the division deliver on its important work. Prepare professional correspondence, spreadsheets, presentations and reports in accordance with corporate standards. Work in multiple databases with confidence, including Infor, MAX, Cemetery Database (StoneOrchard) and SharePoint.

Conduct research to support appropriate follow-up as required. Perform all administrative duties including but not limited to: mail distribution, office supplies inventory, print/fax, courier. Provide financial administrative support for processing invoices and expense claims.

Responsible for accepting payments, following cash handling policies and procedures and POS reconciliation. Input high quality data for permits, service requests and work orders into central databases. Provides customer service front counter support and support to operational staff.

Provides backup and support for other Administrative Assistants.



Post-secondary education in business administration or equivalent is required. A minimum three (3) years of progressive office administration experience or an equivalent combination of education and experience is required.

Experience using Gimmel (previously OmniRim), Infor, ActiveNet, SAP systems, SharePoint, eScribe and MAX systems is preferred. Cash handling and POS experience an asset. Excellent computer skills with proficiency in Microsoft Office (Word, Excel PowerPoint, Outlook) is required.

Ability to demonstrate a high level of tact and diplomacy when dealing with clients, external agencies, Councillors, senior management, different levels of government, etc. Excellent attention to detail with strong planning and organization ability to accomplish a variety of tasks, at times with conflicting priorities and timelines. Strong customer service and people management skills.

Hourly Rate/Salary: $ 54,688.00 - $ 72,917.00 Organization Unit: CMS/Operations Admin &

• Locates - PF&E; Department/Division/Section: CMS/Community Services Dept , CMS/Parks, Forestry &

• Environment , Business Planning &

• Supp Srvcs-PF&E; The City of Mississauga may use artificial intelligence (AI) technology in sourcing and/or screening candidates for some positions

• Applicants applying to this posting may be considered for the same position(s) should another vacancy occur within six months from the date of this posting,



unless the requirement to repost is expressed differently in a Collective Agreement. If you are selected for an interview and your proposed transfer or promotion results in a real or perceived conflict of interest in relation to the Employment of Relatives Corporate Policy and Procedure, you must notify the Human Resources Representative as soon as possible. If you are selected for an interview you are expected to disclose all current positions held in the City, whether full time or part time. Equity, Diversity and Inclusion The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent. Learn more about the City’s commitment to Equity, Diversity and Inclusion . The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to recruitment.This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. #

📌 Administrative Assistant, Ops Planning & Analysis - PF&E (Mississauga)
🏢 City of Mississauga
📍 Mississauga