Provide administrative and operational support to the Shared Services team and the Professional Resources group Support talent management, recruitment, onboarding, and performance management and evaluation processes Track and ensure the timely completion of tasks and deliverables using a reminder system Coordinate and manage meeting and event logistics Prepare, organize, and maintain confidential files, records, and related documents Support team projects, special initiatives, and day-to-day activities Update and maintain MT Academy’s learning management system Track attendance, maintain program information, and create or revise invitations Manage shared inboxes and respond promptly to inquiries Organize MT Academy meetings, including agendas and minutes Prepare program plans, reports, and tracking spreadsheets Update communications templates in French and English Contribute to the development of tracking protocols and systems Update the Firm’s intranet and create new pages and resources Coordinate the payment of invoices, fees, registration fees, and other expenses Assist with translating and proofreading communications, documents, and resources Perform other duties and special projects as requested Requirements Post-secondary diploma Fluency in English and French is required At least three years of administrative experience Experience in a law firm or other professional services environment is preferred Experience with Workday is a strong asset Strong organizational skills and excellent spelling, grammar,



and proofreading abilities Excellent oral and written communication skills Initiative in carrying out responsibilities Ability to work effectively under pressure and adapt to the Firm’s changing needs Demonstrated ability to multitask and communicate effectively with members of the Firm at all levels Excellent time-management and planning skills Ability to meet deadlines with a strong attention to detail Ability to take ownership of responsibilities with minimal supervision Ability to make day-to-day decisions confidently and exercise sound judgment Ability to handle confidential information with tact and discretion Core Competencies Demonstrates strong organizational and administrative capabilities, with fluency in English and French, and a proven ability to manage multiple tasks effectively in a professional services environment. Proficient in maintaining confidential information and supporting talent management processes. Highest-signal resume keywords Fluency In English And French Administrative Experience Workday Experience Strong Organizational Skills Excellent Communication Skills ATS Optimization Keywords Hard Skills Talent Management Recruitment Onboarding Performance Management Document Management Meeting Coordination Time Management Proofreading Spreadsheet Management Tracking Protocols Soft Skills Initiative Adaptability Multitasking Attention To Detail Sound Judgment Certifications &

Qualifications ~ Post-Secondary Diploma Industry Keywords Qualified Services Law Firm Confidential Information Tools & Technologies Learning Management System Workday Intranet Management

📌 Bilingual Administrative Support Assistant (Montreal)
🏢 Jobtailor
📍 Montreal