Our client, a boutique law firm in downtown Vancouver, is seeking an Executive Administrative Assistant to support a small team of 2–3 lawyers. This is a hands-on, high-trust role at the centre of a busy practice - blending practice management, project coordination, and day-to-day administrative support. It's a great fit for a sharp, deeply organized Executive Administrative Assistant who thrives on juggling priorities, takes real ownership of their work, and wants room to grow.

Manage calendars, meeting schedules, contact lists, and legal software systems for the lawyers you support Field and triage incoming calls and email inquiries, and communicate directly with clients as needed Track the status of active matters and keep internal project/matter management tools up to date Take meeting minutes and maintain accurate project records Prepare billing materials - reviewing for accuracy, issuing to clients,



and following up on outstanding accounts receivable Provide back-up coverage for other assistants during absences, plus occasional shared reception support Minimum 2 years' experience as an Executive Assistant/ Administrative Assistant, ideally within a law firm or professional services workplace Familiarity with common legal and business software Strong technical and formatting skills with excellent attention to detail Performance-based bonus program Comprehensive extended health, dental, vision, and paramedical coverage - premiums largely employer-paid Life, critical illness, AD&D;, and long-term disability coverage Health spending account, plus wellness, fitness, and transit reimbursement A collegial team environment with regular social and family events, and intentional professional development opportunities #

📌 Executive Administrative Assistant Needed Immediately (Vancouver)
🏢 Smith Legal Search
📍 Vancouver