At RBCx, we power bold ideas, founders, and tech companies. We help some of the most ambitious tech and innovation companies scale and make an impact in the world by connecting them to the right people, ideas, and financial solutions of one of Canada’s largest banks. Whether we’re helping to build ideas from the ground up or working alongside entrepreneurs to build the next generation of businesses, we know our most valuable asset is our people.
We are deeply invested in our team’s well-being and development, and ensuring RBCx isn’t just a place to work, but a place to belong. We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our Ottawa and GTA team. They support our leaders across the organization and help teams unlock their potential by prioritizing and anticipating needs even before they arise.
They serve as the backbone of the organization’s day-to-day functions—supporting the fast-paced, collaborative community that helps to define RBCx’s culture. Areas of work include Executive Support, Event Planning, Travel Coordination, Administrative Operations, and Team Communications. This role works in the office 3 to 4 days a week.
Provide high-level administrative support to one Managing Director and two Directors; including calendar management, travel arrangements, expense reporting, and meeting coordination. Prepare and edit correspondence, communications, presentations, and other documents. Work closely with other administrative assistants in the organization to effectively plan meetings, and events and manage calendar series.
Provide administrative backup to other administrative assistants during vacation and other absences. Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities),
and encourage and proactively identify and execute efficiencies). asset and inventory management, onboarding support for new hires, and transfers. Support the team in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect with EVP opportunities) 2-3+ years experience as an administrative assistant in a fast paced, ever changing environment. ~ Google Workspace, Microsoft Office, Zoom, Slack). ~ Proven experience in managing complex calendars, travel, and high-stakes meetings, you can juggle multiple priorities and manage your time well.
Experience in project management or business operations (preferred in startups or scaling companies) Solid knowledge of relevant policies and procedures (e.g. Workday, vacation and absence management; travel policy) We thrive on the challenge to be our best, progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference in our communities, and achieving mutual success.
Leaders who support your development through coaching and managing opportunities. RBC is committed to supporting versatile work arrangements when and where available. Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software Full time PERSONAL & COMMERCIAL BANKING Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities.
RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all. #
📌 Full Time Administrative Assistant (Toronto)
🏢 RBC
📍 Toronto