Property Link Management Services Inc. is a leading third-party management company managing approximately 400 properties in the Guelph and surrounding areas. We are committed to being the best local source for rental market knowledge and management services. High-quality rental properties are what we pride ourselves on.

Our team of experienced professionals are dedicated to providing superior quality and exemplary service in everything we do. We are looking for an experienced, motivated individual to join our team as a Leasing & Property Administrator. This individual will mainly be responsible for overseeing a portfolio of residential and commercial properties, and providing outstanding service to both property owners and tenants.

Manage portfolio of residential and commercial properties and serve as a primary contact for property owners and tenants. Build and maintain positive relationships through professional communication and exceptional customer service. Prepare, post, and update advertisements for available rental units across various rental websites, the company website and applicable social media platforms.

Respond to rental inquiries by phone and email, schedule and conduct property showings, and follow up with prospective tenants. Coordinate the lease process from application to approval through to tenancy commencement, including confirming required deposits, signed tenancy agreements, arranging key cutting, preparing move-in packages, and coordinating key exchanges. Organize and coordinate monthly rental unit turnovers, including move-in and move-out procedures, utility confirmations, property readiness, and communication with incoming and outgoing tenants.

Manage

May and September student lease renewals, current student tenancies, and associated turnover requirements. Coordinate routine, preventative,



and emergency maintenance with contractors and in-house staff, and communicate maintenance concerns to the appropriate parties. Conduct property inspections and prepare detailed inspection reports to identify maintenance need and ensure properties are being properly maintained.

Obtain and review quotations for repairs, maintenance, capital projects, and make recommendations to property owners. Meet with contractors, third-party vendors, property owners, and other agents at properties as required. Assist with onboarding of new rental properties including gathering property information, coordinating required documentation, and preparing properties for management and leasing.

Ensure managed properties comply with applicable legislation, municipal by-laws, fire safety requirements and company standards Maintain accurate up-to-date records, documentation, and property information using the company’s property management software and other applicable systems. Perform other administrative, leasing, property management, and related duties as assigned 1-3 years experience in property management, real estate, marketing or related field ~ University Degree or College Diploma in real estate, business administration or related field considered an asset ~ Must be self-driven, goal-oriented and have the ability to multitask with little supervision ~ Proficient in Microsoft Outlook, Word, Excel, and Yardi Breeze property management software ~ Strong understanding of the Residential Tenancies Act considered an asset ~ Ability to occasionally work evenings and/or weekends You are committed to building and maintaining strong relationships with prospective and existing tenants, as well as property owners, while providing exceptional customer service and ensuring a positive and well-managed experience for all.

We offer our employee’s competitive pay, benefits, paid mileage, mobile phone, laptop and much more.

📌 Leasing & Property Administrator (Guelph)
🏢 Property Link Management Services
📍 Guelph