Mechanical & Manufacturing Engineering in the Schulich School of Engineering is currently seeking a Full-time Temporary Project Administrator for approximately 4 months. Reporting to the Manager, Department Operations, the Project Administrator is responsible for providing accurate information and guidance to faculty with respect to the procedures, policies and regulations of Research Services, Supply Chain Management, Finance, and Human Resources. The incumbent must have the ability to organize and multi-task large volumes of work with conflicting deadlines, shifting priorities, and handles confidential information.

The hours of work are 35 hours per week, Monday to Friday, with normal business hours being from 8:30 a.m. This position is primarily on campus (minimum 4 days per week) and may be expected to attend events or provide service outside normal working hours.

Current

Regular, Sessional or Recurring Part time (RPT) Support Staff applying on this Temporary position are strongly encouraged to review Article 42.06 - Job Opportunities of the University and AUPE Local 052 collective agreement. In advance of accepting a Temporary position, affected employees are required to seek written confirmation from their manager as to whether their Regular, Sessional or RPT position will be available to return to at the conclusion of the temporary assignment.

Research Support

Provide advice to faculty members, staff, and graduate students regarding established University policies and regulations related to research projects. Advise faculty members on established granting agency rules and regulations, i.e. guidelines regarding acceptable and non-acceptable expenditures of various grants and helping to ensure all expenses are eligible and has supporting documentation. Coordinate with appropriate university partners to facilitate the establishment and compliance of new research accounts and projects.

Monitor these research accounts to ensure correct revenue has been received, and follow up with research accounting as required. Assist faculty members with managing their research accounts by tracking project balances and end dates, and advising them on areas requiring immediate action such as over-expenditures and expiring projects. Involved in year-end review of project accounts,



including preparing journal voucher requests to clear over-expenditures and zero out expired accounts.

Oversees the detailed review of research and endowment accounts for the department to ensure that expenditures do not exceed the funding available; Responsible for preparation and submission of travel claims and non-employee expense reimbursement, PER claims, one-time lump sum payments, and PI fees. Facilitate the set-up of external vendors and general associates in compliance with university policies. Submission of template-based hires and job change requests (sessional instructors, post-doctoral fellows, research assistants/associates, studentships).

Department Support

Supports the Manager, Department Operations and Department Head regarding department account transactions including preparing journal voucher requests, A/R billing requests, submitting expense reports, honoraria and non-employee expense reports. Responsible for ordering and purchasing of equipment, materials, and supplies for the department and faculty members. Manages and facilitates the department speaker series in coordination with designated faculty members.

Responsible for the retention of financial records, and tracking research project information. Serves as department onboarding coordinator. Maintains accurate data on space categories, space users and space allocation including managing the department space database; coordinates electronic access to areas and Performs monthly key deposit reconciliations.

A post-secondary business administration/accounting degree or diploma Intermediate proficiency with Microsoft Office 365 is required Experience in PeopleSoft including e-procurement, travel & expense, A/P and payroll modules Ability to multi-task due to shifting priorities Highly developed interpersonal, time management and communication skills are required This position is part of the AUPE bargaining unit,



and falls under the Specialist / Advisor Job Family, Phase 2 . For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website . It is Canada's leader in the creation of start-ups Start something today at the University of Calgary.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do. The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply.

To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected] show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada. #

📌 Project Administrator, Mechanical & Manufacturing Engineering (Calgary)
🏢 University of Calgary
📍 Calgary