Project & Administrative Coordinator Date Posted: 09/08/2026 Req ID: 50103 Faculty/Division: Faculty of Pharmacy Department: Faculty of Pharmacy Campus: St.

The Leslie Dan

Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in the heart of Toronto’s innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.

We are at the forefront of redefining pharmacy’s impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective. We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential. Reporting to the Director, Academic Administrative Services and to the Associate Dean, Academic, the incumbent is responsible for the effective and productive operation of the Office of the Associate Dean, Academic (Education Office) and its portfolio, which encompasses all academic programs offered by the Leslie Dan Faculty of Pharmacy and includes matters pertaining to overall program quality, program review and accreditation and student conduct.

Additionally, the incumbent provides executive assistance to the Associate Dean, Academic in a range of responsibilities. Planning and implementing project phases Executing assigned tasks according to production schedules and project plans Researching,



analyzing and recommending solutions to project challenges Tracking and collecting information on project progress Verifying the accuracy of information in project documentation Coordinating tasks for projects and other strategic initiatives with stakeholders Maintaining senior staff calendars Maintaining course information on student information systems Bachelor's Degree or acceptable combination of equivalent experience. Minimum five years of experience providing project coordination and/or administrative support in a university environment.

Demonstrated experience planning and coordinating Faculty or Departmental-wide projects.

Experience with accreditation and/or quality assurance reviews is an asset. updating course information and changes) on student information systems.

Experience writing summary reports on programs and services.

Experience implementing plans and process improvements for administrative workflows.

Experience maintaining senior staff calendars. Advanced proficiency with Microsoft 365 Office Suite, particularly Excel, Word, Planner, PowerPoint, Outlook, and SharePoint. Superb organizational skills, time management, and problem-solving skills, and attention to detail with the ability to balance multiple priorities and projects with conflicting deadlines.

Schedule: Full-Time Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.



Administrative / Managerial Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement The

University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.

Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

Information

Systems, Pharmaceutical, QA, Administrative Assistant, Quality Assurance, Science, Technology, Administrative, Quality #

📌 Project & Administrative Coordinator (Toronto)
🏢 University of Toronto
📍 Toronto