Legal Assistant

Status: Full-time, permanent
Location: Hybrid within Ottawa, ON

Job Summary

The Legal Assistant (LA) will be responsible for providing administrative support to multiple lawyers in terms of scheduling, drafting, corresponding, and other general administrative tasks. The successful candidate will be a key player in client service delivery.

Duties and ResponsibilitiesSchedule Maintenance

- Organize the flow of work through the lawyer's office and initiate follow-up action in a timely manner to meet multiple deadlines.

- Maintain and monitor calendars, including but not limited to scheduling appointments, hearings, travel, and conferences, as directed.

- Manage reminder systems on a daily basis to ensure important deadlines are met.

Drafting and Correspondence
- Liaise between lawyers, contacts, and clients.

- Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax.

- Maintain and update current client contact lists.

- Respond to routine correspondence by mail, email, and telephone calls.

General Administration
- Perform conflict searches, create, and maintain files, and close files as instructed.

- Open new client files and matters.

- Arrange and prepare courier services and pickups.

- Mail sorting and scanning.

- Support case preparation by assembling materials required for hearings.

- Maintain electronic copies of all documentation in the database to supplement available precedents.

- Input and validate lawyers' time dockets; coordinate lawyers' monthly/yearly docket totals as requested.

- Track lawyers' Continuing Professional Development hours, and input into the portal.

- Prepare cheque requisitions and trust deposit instructions.

Qualifications and Requirements
- Previous work experience in administration.

- Excellent written and verbal communication skills.

- Bilingualism in French and English is required.

- Robust attention to detail and accuracy.

- Ability to produce a high volume of high-quality work under tight deadlines while managing competing priorities.

- Ability to provide excellent customer service to lawyers and clients.

- Proficiency in MS Office & Adobe Pro.

Additional Information
- This posting is for a newly created role.

We are committed to a diverse and inclusive workplace and are proud to be an equal opportunity employer.



All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We're proud of the investments we've made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization's staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, temporary positions and remote jobs for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company's unique needs.

As a W3Global client,



you'll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company DescriptionW3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.We're proud of the investments we've made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.Our ServicesW3Global understands the natural ups and downs of an organization's staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.We specialize in placing permanent, direct, contract, temporary positions and remote jobs for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.Our ExpertiseW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company's unique needs.As a W3Global client, you'll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

📌 Legal Assistant (Ottawa)
🏢 CareerBeacon
📍 Ottawa