We are seeking an experienced and motivated leader to join our veterinary hospital as a Veterinary Client Services & Operations Supervisor. This is a blended role that combines client service excellence, floor supervision, team leadership, and administrative support to the General Manager.
The successful candidate will have a proven track record of supervising or managing employees, coordinating daily operations, and fostering a positive, accountable workplace culture while delivering exceptional service to clients and patients.
You will play a key role in ensuring the smooth operation of the hospital. You will lead front-end client service functions, support daily workflow throughout the hospital, assist with employee supervision, and provide administrative support to the General Manager.
KEY RESPONSIBILITIES
Client Services Leadership
- Lead and support the reception team in delivering exceptional client experiences.
- Manage appointment flow and client communications.
- Address and resolve client concerns professionally and effectively.
- Ensure scheduling, billing, and record management processes are accurate and productive.
Team Supervision & Floor Operations
- Supervise daily hospital workflow and coordinate activities between departments.
- Provide day-to-day guidance, coaching, and support to team members.
- Assist with employee onboarding, training, and performance development.
- Monitor staffing needs and assist with schedule coordination.
- Support accountability and adherence to hospital policies and procedures.
- Identify workflow challenges and implement practical solutions.
Administrative Support to the General Manager
- Prepare reports, spreadsheets, and administrative documentation.
- Support inventory management and purchasing processes.
- Assist with team communications, meetings, and training initiatives.
- Assist with policy implementation and quality improvement projects.