Our client, a North York real estate law firm requires an Administrative Assistant to join their condo team on a 10-12 month contract basis. This role is five days in office and the hours are 8:30am to 5:30pm.

Responsibilities:

- General administrative duties such as filing, e-filing, faxing, photocopying, and couriering documents
- Set up physical condo files to ensure accuracy for assigned projects (Organize files / set up projects: set up files in LDD / double check information in LDD and insert birthdates, lawyer information, clean up files for scanning APS and amendments in one batch and correspondence in another batch per suite/file)
- Prepare summary spreadsheets
- Process assignments of APS when received, updating LDD, and notifying accounting
- Update project spreadsheets
- Post documentation (discharges, occupancy permits) in LDD
- Send subdivision surveys to purchaser’s lawyers
- Assist with distributing occupancy and final closing packages
- Photocopy money

Qualifications:

- Previous experience in a similar role (experience in a similar industry is an asset)
- Ability and tolerance to perform repetitive tasks
- Previous experience with LawyerDoneDeal (LDD) is a strong asset




- Solid organization skills with the ability to manage competing priorities
- Attention to detail
- Strong knowledge of Word, Excel and Windows applications
- Excellent collaboration, organizational, time management, customer service and problem-solving skills and the ability to work accurately and meet deadlines with frequent interruptions
- Able to work and thrive in a team environment, focused on achieving results
- Able to maintain cooperative working relationships with all levels of management
- Able to work both independently and as part of a team
- Hardworking
- Open to learning and enhancing existing skills, adaptable to new and different processes
- Confidence to ask questions to senior clerks and condo lawyers
- Ability to follow instructions and complete task as assigned

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

📌 Administrative Assistant, Condo Team (North York)
🏢 TDS Personnel
📍 North York