Job Overview

We are seeking a dynamic and organized Administrative Assistant & Receptionist to join our team! This vital role combines front desk responsibilities with administrative support, ensuring our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills.

You will be the first point of contact for visitors and callers, while also managing essential clerical tasks that keep our operations on track. This paid position offers an exciting chance to develop your office skills in a fast-paced environment dedicated to excellence.

Duties

- Greet visitors warmly, manage front desk operations, and direct inquiries professionally
- Answer multi-line phone systems promptly and courteously, providing exceptional customer service
- Schedule appointments, coordinate meetings, and maintain calendars with precision
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Manage filing systems—both electronic and paper—to ensure quick retrieval of documents
- Support bookkeeping activities including invoicing, billing, and basic bookkeeping with QuickBooks
- Proofread correspondence and documents to maintain high-quality communication standards
- Assist with medical or dental office tasks if applicable, including patient check-in and record management
- Handle incoming and outgoing mail, courier services, and inventory of office supplies




- Maintain organizational systems that enhance office productivity and efficiency

Qualifications

- Proven clerical or administrative experience in an office setting is essential
- Solid computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
- Exceptional customer service skills with professional phone etiquette for handling inquiries via multi-line phone systems
- Experience working in a medical or dental office environment is a plus—familiarity with front desk procedures and patient or client support preferred
- Ability to manage multiple tasks efficiently while maintaining a positive attitude under pressure
- Knowledge of filing systems, record keeping, and basic bookkeeping practices (including Bookkeeping)
- Strong typing skills with speed and accuracy to support administrative duties effectively

Join us in creating a welcoming environment where organization meets exceptional service! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting daily office operations. We value energetic professionals who thrive on multitasking and delivering top-tier customer support.

Pay: $18.00-$22.00 per hour

Expected hours: 7.0 per week

Work Location: In person

📌 Administrative Assistant & Receptionist (Edmonton)
🏢 Structerra Homes
📍 Edmonton