The Treasury Board Secretariat is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions.

Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

Our Vision: Forward-looking people, service, and technology.

Our Mission: Our Team proudly delivers quality IT expertise and advice with our partners to make citizen and business-centric service possible. The purpose of this position is to provide senior level administrative support services to the Directors in IT Shared Services. Duties include answering phone calls, taking minutes, managing schedules, formatting correspondence (including Treasury Board and Executive Council memorandum), soliciting quotes and purchasing items, booking travel and accommodations, Divisional record management, and Divisional accounts support including processing and preparing invoices.

This position also acts as front reception which involves greeting civil servants arriving for service, engaging with courier companies with parcel shipping and receiving, and sorting and distributing inter-office mail. Maintain skilled communication with internal and external stakeholders via phone, e-mail, mail, and in-person meetings

- Organize, accumulate,



and file briefing materials to support meetings, teleconferences, briefings, intergovernmental or interdepartmental committees, projects, and legislative initiatives
- Receive, screen, and respond to telephone inquiries, e-mails or memoranda regarding Divisional programs and services (ensuring matters requiring attention are referred to the proper authority)
- Organize meetings, including locations and materials and ensure items required are available and present
- Maintain, gather, track and summarize data/information and produce Oracle financial information reports for budgeting and planning purposes
- Assist with setting up phones, accounts, computer access, ordering necessary supplies, etc. Successful completion of a recognized college administrative diploma or degree or an undergraduate degree from a university
- Considerable work experience in a senior level administrative support role
- Proficiency in the use of Microsoft Word, Excel, PowerPoint and Outlook
- Knowledge and ability in using various types of office equipment, A/V equipment, LCD projector, other
- Demonstrated ability for accurate minute taking
- A high degree of proficiency with English composition
- Excellent attendance record and acceptable Criminal Record Check and Vulnerable Sector Check. Proficiency in the use of Oracle FIS would be considered an asset. Eligible for paid vacation and sick leave, as per the UPSE Collective Agreement Health and dental benefits after 6 months Employee assistance program The Public Service is inspired to make a positive impact and proud to shape the future of our Island Community. #

📌 Administrative Assistants-Temp-Legal (Charlottetown)
🏢 Government of Prince Edward Island
📍 Charlottetown