Halifax Water is accepting applications for One (1) Regular Full Time Administrative Assistant I in the Corporate Services Department.

Halifax

Water's goal is to be a diverse workforce that is representative of the community we serve, at all job levels.

Halifax

Water believes a diverse workforce positively contributes to its success, and the success of our community. We encourage applications from qualified African Nova Scotians, LGBTQ+ community, racially visible persons, women in non-traditional positions, persons with disabilities and Indigenous persons.

Halifax

Water encourages applicants to self-identify in the cover letter.Novemebr 12, 2025Responsibilities Provides administrative and senior clerical support to assist the General Manager/Director to carry out their functions applying effective time management and task follow-up.Answers, screens, and responds to phone calls coming to the General Manager/Director, log complaints and makes referrals within the Department, other Commission staff and other agencies as required. Brings high profile issues, serious complaints and other matters of priority to the attention of the General Manager/Director.Manages departmental incoming and outgoing mail and ensures follow-up on outstanding items. Compiles data for annual (Departmental) budget and performs other budget related analysis.

Serves as a backup for other Administrative Assistants.Serves as a resource person for Commission Board members and general public seeking information.Compiles data, statistics and other information. Prepares tender documents, advertisements,



and progress claims in support of contract administration.Senior administrative support experience and demonstrated proficiency in executive-level support would be considered an asset.Knowledge, Skills and AbilitiesDemonstrated knowledge and proficiency with Microsoft Office 365, including but not limited to Word, Excel, Project, SharePoint, Teams, Planner, and Copilot.

Enterprise Resource

Planning (ERP) knowledge: Experienced in data entry and retrieval, report creation, compliance documentation, regulatory adherence, organizational procedures and file & records management.Demonstrated ability to efficiently manage schedules, meetings, and documentation to ensure effective operations.Proactive communication with interested parties at various levels of public and private organizations.

Adaptability: Flexible and responsive to the dynamic needs of the Director and Department.Establishing strong working relationships with internal and external stakeholders to facilitate collaboration and support.

About Halifax Water As Atlantic

Canada's Largest Water Utility, our purpose is to supply and safeguard sustainable, high-quality water services. Everything we do at Halifax Water is tied to our purpose. With employees who are dedicated to supplying high-quality services for water, wastewater, and stormwater, through a 'One Team One Water' attitude, we can meet the challenges of a growing population, aging infrastructure, and increasing regulatory compliance.

Halifax





Water employees strive to be stewards of our environment and are fueled by a passion to serve our communities. Employee commitment and dedication of service mean a great deal to our customers, stakeholders, and to Halifax Water. As an employee, Halifax Water is proud to offer you: Pension &

Benefits: We invest in our employees. As a member of our team, you will have access to a competitive benefits package, including health insurance, retirement plans, long-term disability, paid holidays, vacation, sick leave, fitness incentives and much more. Learn more about the perks of working at Halifax Water on our website; HalifaxWater.ca Diversity, Equity, and Inclusion: We continually foster a more diverse workforce representative of our communities at all job levels. We know that a diverse workforce positively contributes to our success and the success of our community. We encourage job development opportunities for all employees, including on-the-job training, tuition assistance, eLearning courses, classroom-based training, and more. We take this responsibility seriously and feel immense pride in reaching beyond industry service standards. As a public service utility operating critical infrastructure on behalf of our customers, our employees are trained in Emergency Measures Operations (EMO) and Incident Command System (ICS). This type of training allows Halifax Water to respond to all emergencies, from simple water main breaks to keeping customer water flowing (water, wastewater, and stormwater) through Hurricanes and other major natural events. To learn more about What We Do, visit Halifax Water . #

📌 Administrative Office Assistant / Data Entry (Halifax Regional Municipality)
🏢 Halifax Water
📍 Halifax Regional Municipality