Administrative & Operations Assistant

Wage: $18.00 per hour to start, with a wage review after 90 days and the opportunity for an increase based on performance, reliability and ability to work independently.

Job Type: Full-time

Location: In person – Millet, Alberta

About Us

Riggs Vintage Mazda is a growing small business specialising in the worldwide sale and distribution of vintage Mazda and rotary vehicle parts. We sell and ship parts to customers throughout Canada, the United States and internationally.

We are a small, hands-on team, which means everyone contributes wherever needed to keep the business running efficiently.

The Position

We are looking for a reliable, organised and proactive Operations Assistant to join our team.

This is a wide-ranging position combining shipping, administration, data entry, basic bookkeeping preparation, customer service, packaging and general shop duties.

This is not a desk-only position.

Some parts of your day may involve working on a computer creating shipping labels, entering information into spreadsheets or preparing month-end paperwork. Other parts of your day may involve putting on gloves and coveralls, helping the team package automotive parts, organizing the workplace, sweeping, cleaning or assisting with other day-to-day shop duties.

Because we are a small business, employees are expected to be flexible and help wherever reasonably required. There is no strict division between “office work” and “shop work.” We are looking for someone who enjoys variety and is comfortable taking on different tasks as priorities change.

Responsibilities

- Creating domestic and international shipping labels and accurately entering shipping information.
- Processing orders and maintaining accurate customer,



shipping and business records.
- General computer work, data entry and spreadsheet maintenance.
- Preparing basic month-end paperwork, including matching receipts with credit card statements, organizing documents and entering information before it is sent to our bookkeeper.
- Assisting with customer inquiries and general administrative tasks.
- Assisting with eBay, Facebook, Instagram and other basic social media tasks when required.
- Helping package and prepare automotive parts for shipment.
- Assisting other employees with day-to-day warehouse and shop-floor tasks.
- Keeping office, shipping and work areas clean, organized and safe, including general cleaning and sweeping.
- Researching information and completing miscellaneous administrative projects when required.
- Working with other team members to ensure orders and daily tasks are completed efficiently.
- Adapting to changing priorities and performing other reasonable duties required for the day-to-day operation of the business.

What We Are Looking For

- Reliable, punctual and willing to work.
- Strong attention to detail, particularly when entering shipping and customer information.
- Comfortable using computers, email, Excel/spreadsheets and basic online systems.
- Able to learn new software and procedures.
- Organised and capable of managing several different tasks during the day.




- Comfortable working both in an office environment and on a warehouse/shop floor.
- Good communication skills and a positive attitude toward customers and coworkers.
- Previous administrative, shipping, warehouse or similar experience is an asset but is not required. We are willing to train the right person.
- Valid driver's licence
- Flexibility to work occasional overtime when required.

Wage Progression The starting wage for this position is $18.00 per hour. A performance and wage review will be completed after approximately 90 days of employment. Employees who demonstrate strong reliability, accuracy, initiative, a willingness to learn and the ability to work independently will have the opportunity to progress to a higher rate of pay.

Further wage progression may be available as responsibilities, skills and experience increase.

Who This Position Suits

This position is best suited to someone who likes variety and does not want to perform exactly the same task every day.

You should be equally comfortable sitting at a computer doing accurate administrative work and getting up to help the team package parts, organise the workplace or complete whatever task needs to be done next.

If you prefer a position with a very narrow or strictly office-based duties, this position may not be the right fit.

How to Apply

Please submit your resume to [email protected] along with a brief introduction explaining why you believe you would be a good fit for this position.

We are looking for someone who wants to become a dependable part of a small team and take ownership of their work.

Thank you.

Pay: From $18.00 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Administrative & Operations Assistant (Millet)
🏢 Riggs Vintage Mazda
📍 Millet