About The Opportunity

Our client is a law firm located in downtown Ottawa. They are looking for an experienced and fluently bilingual Legal Assistant to join their team on a full-time, permanent basis.

Duties

- Manage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearances

- Monitor critical dates deadlines and ensure timely follow-up

- Maintain bring-forward systems and proactively track key milestones and deliverables

- Coordinate logistics and materials for hearings, mediations, and client meetings

- Liaise with legal professionals to prioritize tasks and adapt to changing deadlines

- Draft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filings

- Prepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of Ontario

- Assemble books of documents, hearing briefs, and supporting materials

- Draft routine correspondence and memoranda for review

- Coordinate conflict checks and open new client matters in accordance with firm policies

- Maintain accurate and up-to-date client and matter information within firm systems

- Organize and manage physical and electronic files, ensuring accessibility and compliance with recordkeeping standards

- Support client onboarding and ongoing file management processes

- Assist with time entry, billing preparation, and submission processes

- Track and manage complex client billing requirements, including guidelines and rate structures

- Review billing details for accuracy and completeness prior to submission

- Liaise with Accounting and Billing teams to resolve discrepancies and support timely invoicing

- Coordinate meetings, travel arrangements, and related logistics

- Handle correspondence, mail, courier services,



and document management tasks

- Utilize legal and firm software for case management, document automation, and e-discovery support

- Collaborate with other legal assistants and administrative teams to ensure seamless support coverage

- Perform additional administrative duties as required to support legal professionals and firm operations

About You

- The successful candidate will have the following:

- Exceptional written and verbal communication skills in both French and English

- Completion of a recognized post-secondary Legal Assistant, Law Clerk, or related program preferred

- 3+ years of experience in Labour/Employment Law and/or Litigation

- Demonstrated experience with Ontario court and tribunal processes, including HRTO procedures

- Strong understanding of legal documentation, court procedures, and tribunal rules

- Knowledge of Labour, Employment and Human Rights practices and processes

- Familiarity with law firm systems, document management, and billing platforms

- Working knowledge of Microsoft Office Suite and legal software applications

- Excellent organizational and time-management skills with the ability to manage competing priorities

- Strong attention to detail and commitment to accuracy

- Proven ability to work independently while contributing to a collaborative team environment

- Strong client service orientation and professional judgment

- Ability to handle sensitive and confidential information with discretion

- Adaptability and willingness to learn current tools and technologies

About the Job

Salary will depend on experience, but is likely to fall within the $55,000 to $75,000/year range. Benefits and a hybrid work option will be offered.

Eligibility

Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

📌 Bilingual Legal Assistant - Permanent - 19234 (Ottawa)
🏢 LRO Staffing
📍 Ottawa