Bilingual Program Coordinator

Company: Partners for Planning

Type: Full-Time, Permanent

Salary: $60,000–$75,000

Location: Remote within Canada - travel to the Toronto office approximately 6 times/year

Toronto Office: 290 Carlaw Ave, Toronto, ON M4M 3L1

About Partners for Planning

Partners for Planning (P4P) is a national non-profit organization that empowers people with developmental disabilities and their families to be proactive in planning for the future. We create engaging resources that help our community build meaningful lives and secure futures.

We are a small, technologically driven organization focused on helping families envision, plan, and implement individual strategies to ensure their family member with a disability has a good life with unlimited choices.

We Value Our Staff

We are a small, fast-paced organization where everyone wears multiple hats. We work as a close-knit team, support one another, and value people who are willing to learn, take initiative, and contribute wherever needed.

We Provide

- $60,000–$75,000 salary
- Four weeks of vacation
- Health and dental benefits
- Professional development opportunities

What Makes You a Strong Fit

Excellent Communicator – You quickly build rapport and establish positive relationships with colleagues, community representatives, and external stakeholders. Your communication style is confident, clear, positive, and reassuring, and you know how to adapt your approach to different audiences and situations.

Detail-Oriented – You bring precision and care to your work. You are thorough, organized, and committed to producing accurate, high-quality results.

Self-Motivated and Organized – You take initiative, manage competing priorities effectively, and stay organized in a fast-paced environment. You are comfortable working independently while also contributing as part of a small, collaborative team.

The Position

Working under the direction of the Manager, Strategic Initiatives, the Bilingual Program Coordinator provides administrative and program coordination support for key initiatives at Partners for Planning. With a primary focus on P4P’s Fetal Alcohol Spectrum Disorder (FASD) initiative, the role administers the FASD Microgrant Program, coordinates virtual education and events, supports relationships with external stakeholders, and contributes to program communications and outreach.

The successful candidate must be fully bilingual in French and English,



with strong written and verbal communication skills in both languages.

What You Will Be Responsible For

FASD Microgrant Program

- Administer the FASD Microgrant Program for family support groups, ensuring program activities, processes, and deadlines are managed throughout the year.
- Coordinate the promotion and launch of the microgrant program and support applicants throughout the application process.
- Receive, review, and track applications; prepare and distribute funding agreements for successful applicants.
- Coordinate with Finance to facilitate the release of funding and track interim and final reporting requirements.
- Provide ongoing support to funded groups throughout the year, responding to questions and providing guidance on program requirements and processes.

Stakeholder Engagement and Outreach

- Promote P4P’s FASD programs and build relationships with stakeholders, including individuals with FASD and developmental disabilities, families, and organizations that support them.
- Coordinate and administer advisory groups related to the FASD program, including scheduling meetings, preparing agendas and materials, recording minutes, and coordinating follow-up.
- Attend conferences and other relevant events for professional learning, networking, and, as required, represent P4P at its booth.

Education and Events

- Organize virtual training and educational events for family support groups throughout the year.
- Coordinate four webinars annually, including identifying and contracting speakers, managing event logistics, collaborating with the Communications Coordinator on promotion, and collecting and reviewing participant evaluations and feedback.

Communications and Digital Content

- Develop and maintain website content related to the FASD program, ensuring information is current, relevant, and accurate.
- Support the promotion of P4P’s website, FASD programs, and initiatives through digital communications and other outreach activities.




- Track website and program analytics and use insights to support outreach and engagement.
- Grow the FASD community subscriber list and support ongoing communications with stakeholders.
- Support funder reporting requirements and prepare other program-related communications and content as required.

What Makes You the Ideal Candidate?

- Fully bilingual in French and English, with robust written and verbal communication skills in both languages.
- Post-secondary education in Administration or a combination of related education and experience.
- 3–5 years of experience in a coordinator or administrative assistant role.
- Exceptional listening, communication, and interpersonal skills.
- Proactive and creative thinker with strong problem-solving skills and sound judgment.
- Self-motivated and highly organized, with excellent time-management skills and the ability to manage competing priorities and meet deadlines.
- Solid administrative skills and a solid knowledge of office procedures.
- Strong computer skills, including Microsoft Office applications (Word, Excel, and PowerPoint).
- Experience with Google Workspace, project management software, Canva, Adobe design tools, email marketing platforms such as Constant Contact.
- Familiarity with Mac and Apple iOS is an asset.
- Ability to maintain confidentiality and exercise discretion.
- Experience with Fetal Alcohol Spectrum Disorder (FASD) or developmental disabilities is an asset.
- Working in a not-for-profit organization or professional association is preferred.

Equity, Diversity and Inclusion

Partners for Planning is an equal opportunity employer. We encourage qualified individuals from equity-seeking groups, including people who identify as LGBTQS+, to apply.

We are committed to a barrier-free, equitable, and inclusive recruitment process and workplace. Our goal is to ensure that our Board and staff reflect the diversity of the communities we serve.

How to Apply

Please submit your resume to Katherine Taylor at [email protected].

Partners for Planning is committed to ensuring fair and inclusive employment practices. Upon request, we provide accommodation for applicants with disabilities in accordance with the requirements of the Accessibility for Ontarians with Disabilities Act, 2005. If you require accommodation, please advise us.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

📌 Bilingual Program Coordinator (Toronto)
🏢 Partners for Planning
📍 Toronto