Conservation Office Assistant

The Town of Dartmouth is seeking a full time (35 hours) Conservation Office Assistant to provide administrative and clerical support for the daily operations of the Conservation Department. This position supports the Conservation Commission by preparing agendas, meeting materials, reports, public notices, and hearing schedules; ensuring meeting agenda postings comply with Massachusetts Open Meeting Law; attending evening Commission meetings; and preparing meeting minutes as needed. The position also assists residents, consultants, contractors, Town departments, and the public with permitting procedures, deadlines, conservation-related inquiries, and general departmental services.

The successful candidate should have working knowledge of office practices and procedures, strong organizational and communication skills, the ability to manage multiple priorities, familiarity with municipal government, and the ability to work tactfully with the public, Town departments, contractors, and other agencies.

Key Responsibilities

- answering and directing phone calls and emails
- scheduling appointments and meetings
- maintaining department records and filing systems




- monitoring online permitting
- processing payments and invoices
- drafting correspondence, notices, documents, and permits
- assisting with data collection and reporting
- supporting annual reports, budget preparation, strategic documents, and Conservation-related projects
- handling confidential or sensitive information appropriately

Qualifications

- A high school diploma or equivalent is required.
- An associate degree in business management or a related field is preferred.
- Three years of responsible experience in permitting and secretarial work, or an equivalent combination of education and experience, is preferred.

Miscellaneous Information

Cover letters may be addressed to Jennifer Miller, Director of Environmental Affairs. A full and employment application can be found using the links to the right. Resumes and applications may be emailed to [email protected]

Salary

Salary $23.86 - $31.01

Closing

Closing Open Until Filled

Job Details

Category Employment Opportunities. Status Open. Tools: Download Application.

📌 Conservation Office Assistant (Caraquet)
🏢 Town of Dartmouth
📍 Caraquet